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Three Secrets to Writing Fast

I was once sitting at a meeting where an interesting question came up, so when I got back to my office, I wrote a blog post about it, and it was up an hour later.

“How did you get that up there so fast?” someone else from the meeting asked.

“Well, I had to drive back to the office first,” I said.

typingMy friend thought I was being a smartass, but that’s actually how and why I was able to write that blog post.

I’ve gotten to the point where I can write most things very fast. It always seems to surprise people, but it’s actually not that hard. Here are my three secrets (plus one bonus) to writing fast:

1. Write when you’re not in front of the computer

Remember, writing is not an activity you must perform with a laptop computer. That’s typing. Writing is the act of putting the right words into the right order.

That means you can write anywhere, at any time. I write when I’m in the car. I think of the basic ideas of my piece, how I want to lay it out, and any points I want to make. The blog post I mentioned earlier was one I was actually able to write in 30 minutes, because I thought about it for the entire 15 minute trip in my car.

You can write in the car, in the shower, going for a walk, or any other time you don’t have to engage the language portion of your brain somewhere else. That means you shouldn’t do it when you’re having a conversation, watching TV, or listening to talk radio.

I wrote this blog post in my car on a recent road trip.

2. Sketch out basic notes

Whenever I have a cool idea, it will often get stuck in my brain, and won’t let me work on anything else. So I write it down in my notebook, which frees it from my head, letting me work on something else. Once I do this, it also reboots my brain so I can start sketching out that idea a little better.

If I want to work on an idea for an article or post, I write down the three main points I want to make, and then think about it in the car. With that tiny bit of pen-and-paper work, I open up any logjams in my head, and I can think about the piece a lot more effectively.

3. Write like you talk

Doing this taught me to be a better writer.
Do you talk to yourself in your mind? Do you have an inner monologue going in your head? (Don’t lie, I know you do.)

What tone does it take? If you’re like most people, it’s conversational. You talk like you, well, talk.

And yet, most people try to write very formally, using big words and lo-o-o-ong sentences. They ignore their inner monologue, and channel their Inner Professor. As a result, it takes three times longer than it should to write something. They think of the word they would have used, and then think of the bigger, “smarter” word instead. Since they’re not used to writing that way, or even speaking that way, it slows them down.

If you want to write fast, write like you talk. Get your inner monologue to sound more like your public speaking voice, using the language you use in real life (assuming you’re not a chronic cusser). Imagine speaking your words out loud, as if you were giving a speech to a room full of your friends and colleagues.

After a while, you’ll be able to sync your speaking voice and your writing voice, and you’ll write down what your inner monologue is saying, exactly as it’s being said. This will save you all kinds of time from trying to use your formal writing voice when that’s something you should have left behind when you graduated from college.

BONUS: Learn how to type fast

This may seem hardly worth mentioning, but once you start doing these other things, you’ll find that you may not be able to type fast enough to keep up with your brain. If you’re still typing with two or three fingers, and cannot touch type, learn it.

(Note: If you’re still battling with the traditional QWERTY keyboard and are clocking in at 50 words per minute, consider switching to a Dvorak keyboard. I still use the QWERTY, because I can type 90 wpm; Randy Cassingham says that if you can type that fast, you won’t be any faster on the Dvorak. But if you’re running at half that speed, take a few weeks to learn the new keyboard, and you’ll find you’re blazing fast.)

Otherwise, what will happen is that you’ll find your fingers are moving slower than your brain, which means your brain will not only outrun your words, but you’ll find that you’re forgetting what you were going to say. You’ll have to stop and try to remember what it was, which is a big drag on productivity.

While there are plenty of writers who still prefer to write with a pen on a notebook or note pad, because they like to “be in the moment,” I have retrained my brain over the years to function better in front of a keyboard. This is where I do my best work. And it saves me plenty of time to be in the moment for other things later on.

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Four Journalism Techniques To Incorporate Into Your Blog Writing

If you want to be a successful blogger, you need to write like a journalist. In writing style — short words, short sentences, short paragraphs — as well as story flow — important information first, next important, third important, and so on.

But there are a few other journalism techniques you need for your blog if you want it to flow easily, and attract readers’ attention.

My first training as a writer was actually in journalism. It started with my Journalism 101 class at Ball State University, and then being a columnist and reporter for the Ball State Daily News. Since then

(For historic reference, this was back in 1987, when they were still printing out, waxing, and pasting up all the pages of the paper. This method of newspaper layout is also where the terms “cut and paste” came from.)

I’ve also been a newspaper humor columnist for over 18 years, and was a freelance newspaper reporter for a time. So everything I do is with a journalist’s eye — a jaundiced, bloodshot, narrowed-suspiciously eye. (I keep it in a desk drawer at my office.)

There were four important journalism lessons I learned from those early days of my writing career, which I still use in blogging today.

1. Your Lede Should Contain Everything We Need to Know

First, yes, it’s “lede” (pronounced “leed.”) It’s spelled that way so it’s not confused with “lead” (led), which is what the movable type was made from back in the early, early days of newspapers. Some newspaper reporters will call the opening paragraph the “lead,” but they don’t have a flair for historical drama.

Your lede needs to contain the who, what, where, when, why, and how of the story. We should be able to read that and understand everything we need to know about your blog post. Some of it may be implied, some of it may be understood, but most of it should just be put right out there.

Take a look at my opening lede:

If you (who) want to be (when = in the future) a successful (why) blogger (what = blogger and where = on your blog), you need to write like a journalist (how). In writing style (as well as story flow — important information first, next important, third important, and so on (more what and how).

2. Refer To a Person By Their Whole Name First, and Their Last Name Thereafter

If you mention a person in your blog post, mention them by their whole name, give their title or reason for inclusion the first time. Every time you refer to them thereafter, use their last name only. The presumption is, if the reader needs to know who you’re referring to, they can always scroll back up the story to find their first mention. We do this for men and women alike. The New York Times has their own style of referring to people as “Mr. Deckers” or “Ms. Carter,” but the rest of the journalistic world just uses last names only.

3. Write for Coma Patients

As my Journalism 101 professor, Mark Popovich, explained it: “Imagine your reader came out of a two-year coma this morning and has no idea what’s going on. So they open a newspaper to your story, and this is the first they’re hearing about any of this.”

This means you have to explain some issues, or at least refer back to them. You can’t assume that everyone knows what you’re talking about. You have to assume they’re coming to the issue for the first time in their lives, even if you’ve written about this topic for five years.

And while we’re on the subject, please never use “Unless you’ve been living under a rock, you already know about” or “Unless you’ve been in a coma, you’ve already heard about” as your lede. It’s stupid, and actually a little offensive. I saw that lede in a blog post about some advanced piece on affiliate marketing, and I still had no idea what the guy was talking about even after he was done.

This hypothetical coma patient is why newspaper stories have all the background information at the end of a story, even if it’s a long running story that “everyone knows about.” They explain the details we learned about in the early days of the issue, just in case someone is not up to speed.

For bloggers, that means link to your past posts about your topic, so our coma patient can go back to that story to catch up. (e.g. “I previously discussed the eight writer archetypes back in March.”)

(It also helps if you have the link open up in a new tab, rather than letting them leave the current page.)

4. Spell Out ALL Jargon The First Time In Every Blog Post

I don’t care if you’re THE leading expert in the industry, and you happen to know that every reader who comes across your blog knows exactly who you are and what you’re talking about. You always spell out abbreviations, acronyms, and jargon terms.

ALWAYS!

Because one day, someone who is not in your industry is going to stumble upon your blog, have no idea what you’re talking about, and they’re going to leave.

It could be our coma patient, or it could be the person who was newly-promoted to the position where they need to give a big fat check to someone with your expertise, but it’s not going to be you, because they have no idea what you do.

If you can make your beginning reader feel smart, without talking down to your advanced reader — and that’s a difficult balance to strike sometimes — you’ll be the person that everyone turns to, rather than just reaching a slice of your potential audience.

Most of our reading habits and reading styles have been shaped and influenced by newspapers. The Boomers and Generation Xers got there by reading actual newspapers. And because that writing style continues on, the Gen Yers are reading the same kinds of news stories online, and being similarly influenced.

Writing and reading styles are still changing as we gather more content online. We skim to read now, rather than reading entire blocks of text.

But one thing will remain the same: journalistic writing is effective for information gathering, because it gives people the most amount of information in the shortest amount of time.

As more people skim to read, if you can write like a journalist, you’ll get more information into their brains

Photo credit: NS Newsflash (Flickr, Creative Commons)

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Google’s Search Results Don’t Paint an Accurate Picture

You can’t trust your Google search results. They’re biased, and they don’t reflect the true reality of what everyone else sees.

“But Google’s, well, Google! It’s the biggest search engine in all the world! What do you mean, we can’t trust it?”

You can’t trust Google’s results, because it’s trying to be so helpful and useful to you.

Let’s say you need to find someone to build a deck for your house. You go to Google, and do a search for “deck builder.” The results that pop up will be all kinds of deck builders within a 10 – 20 mile radius of where you happen to be sitting at that moment. That’s because Google can tell where you are. And if you’re logged in to your Gmail or YouTube account at the same time, Google even knows who you’re connected to.

That means the results you see are based on your location and who Google thinks you’ll want to talk to. It will even show you a little map of all the deck builders in relation to where you’re sitting.

This is a useful little feature that Google has, because they figure you want to see the deck builders who are closest to you, and not the ones who have the best optimized website but are 1,000 miles away.

Want to See the Real Results?

But what if you want to get a more accurate picture about what Google “really” ranks as #1? Maybe you’re doing a national search for some company or manufacturer, and you’re not as concerned about whether they’re 10 miles away.

For this, you would do an anonymous search, where Google doesn’t know it’s you. On your web browser, open an Incognito or Private browsing session (look in the File menu). That turns off all cookies and identifiers so Google and every other website doesn’t know who you are and won’t track you. Now do the same search.

You should see some different results. In fact, depending on your search terms and your location, you’ll see some wildly different results.

That’s because Google doesn’t know a thing about you. They’re showing results that anyone who’s not signed in to Google would see. They’re as close to objective, unbiased results as you’re going to get. But even then, Google is trying to figure out where you are, so it can try to give you the results you would most likely want.

Do that deck builder search in an Incognito search, and chances are, you’ll still see the local results, but the rankings will be different. Some pages will drop and other pages will appear, but they may still be locally-focused.

Take that one step further: Do the same search while you’re sitting in a hotel room on a business trip, and Google won’t show you deck builders in your area. They’ll show you deck builders within 20 miles of your hotel room. (Google knows where you are, based on your IP address, which it can pinpoint to your physical location.)

Again, that’s because Google wants to be as helpful as possible. They want to show you the results closest to you, and the results all your Google+ friends have shared or created themselves.

Why This Is Bad for Businesses

This creates a serious problem for businesses who do this to check their Google search rank. The first thing an eager marketer will do is search for their best keywords to see where their own website ranks.

And, because Google is so helpful and kind, it figures, “A-ha, Shelly wants to see her website. Let’s show it to her!” and places her little website at the top of the search results page, where it outranks giant mega-companies who have been doing this for years.

“WE WON GOOGLE!” Shelly hollers at the top of her lungs, running around the office, high-fiving everyone.

Then, because she’s eager to show her husband how awesome she and her web team have been, she makes the 30 mile commute home, pops open his laptop, and does the same search only to find that in a few short hours, her company website has dropped from 1st to 87th.

It only gets worse when she goes back to work, checks again, and sees she’s winning Google once more.

You’re Not Really First

This is a problem for anyone who relies on Google search results to see how their search engine optimization and website design are performing. They get lulled into a false sense of security by Google’s personalized results, and slack off their SEO. And without realizing it, they slip lower and lower in the real, objective results, disappearing from everyone’s view except for their own.

If you want to get a real idea of how well you’re doing, you need a Google rank checker like WebCEO, which will check the actual rankings and tell you where you reallyrank for your chosen keywords.

This is true whether you’re doing the searches for your company, or even your own name (very handy for a job search, because it tells you what the recruiters and hiring managers will see).

In its efforts to be as helpful as possible, Google has inadvertently tricked us and lulled us into a false sense of success, which creates problems for us that we’re not even aware of.

But rather than rest on your laurels, you need to keep track of how things are really going for you. Use a rank checking website like WebCEO, and run a report at least once a month. Then, focus on new SEO techniques — a regular blog, social media promotion, submitting blog posts to Google+ — that can help move you up in the actual rankings.

Ultimately, you may end up getting your personalized search and actual search rankings to match up.

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Three Unrelated Skills to Make You a Better Writer

Every writer gets the same advice when they’re starting out — write every day, read a lot, practice writing exercises — but that can only get you so far. There are other skills to develop.

It’s like a baseball player who only practices hitting and catching. Yes, those are important skills that he needs to practice over and over. But there are other skills he can practice that will also improve his playing ability: lifting weights, sprint workouts, and even off-season work like chopping wood and playing basketball, will improve his ability to swing a bat.

Doing this taught me to be a better writer.
For writers, there are related skills they can develop, through other activities that exercise their writing muscles, but don’t actually have them writing the same same stuff over and over. These other activities can improve your communication skills, which will ultimately improve your writing.

Twitter

I always thought I was good at concise writing, until I fell in love with Twitter. After using it for a year, and learning how to fit a single thought into 140 characters, I realized I was doing that in my regular writing. When I went back and compared my work to the previous year, I could see how everything was tighter, and how I expressed ideas more fully with fewer, better words.

Twitter has especially helped my humor writing, because I’ve learned how to set up a joke and deliver the punchline in a single tweet. This has had a huge impact on my humor column writing, because I’ve been able to squeeze more jokes into the same number of column inches.

To learn how to tweet effectively:

  • Distill your thoughts into the most expressive nouns and verbs.
  • Cut the adverbs.
  • Use adjectives sparingly.
  • Avoid first person references. Instead of saying “I had lunch at @BoogieBurger,” say “Had lunch at @BoogieBurger” or even “Ate at @BoogieBurger.”

(This last one is more of a space saver, but it also teaches you how to write with greater punch.)

Want to make it a real challenge? Avoid abbreviations if possible, and never, ever use text speak. Then, make your thoughts fit into the required space. That’s the best training you can ever do for yourself.

Public Speaking

If you speak in public, you already know how to deliver information clearly and directly, making it easy for your audience to understand and be interested in it. If you’ve been doing it for a while, you’ve already got a speaking style. (And if you don’t, find your local Toastmasters club, and learn to speak in public.)

As you develop that speaking style, try to tailor your writing style to match it. As you’re reading, imagine yourself delivering the material to your audience. If you speak with strong declarative statements, write them. If you’re funny in person, be funny on paper. If you’re calming to your audience, be calming to your reader. Basically, your spoken word choice and delivery should affect your written word choice and style. And as more people hear you speak, the more they’ll hear your voice when they read your work. Match the one to the other in tone, word choice, and even rhythm.

Storytelling

I don’t mean become the kind of storytellers you see at festivals or hear on The Moth, although that helps. Rather, focus on telling stories to friends over dinner. The story should have a beginning, middle, and end. It should create suspense, and have an interesting payoff at the end.

If you can easily tell those kinds of stories out loud, you’ll learn how to tell those stories on paper. Any story or blog post you write should have a beginning, a middle, and an end. It needs to have an interesting payoff. (Of course, with blogging and journalism, the payoff comes at the beginning, so you’ll need to learn how to deliver the punchline first, and turn the setup into its own a-ha! moment.)

As you’re writing your articles, write it as if you were going to deliver it in public, but as a five-minute story. If you can shift the storytelling architecture to your writing, that makes your work easier to follow. You learn how to keep people involved from a post or article from beginning to end.

These are the three skills I have worked on over the last several years, and they have made a big difference in what, how, and how well I write. And I’m always looking for the next new challenge or skill to master to make it even better.

How about you? What challenges are you taking on yourself to become a better writer?

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It’s Not Dead, It’s Pining for the Fjords: The State of SEO Today

SEO pros all had to stop on a dime and pivot after Google’s algorithm updates, abandoning all the old SEO tactics, and refocus on new, acceptable practices instead.

They may have acted too hastily.

We heard from a partner recently that a joint client we used to work with is seeing a decrease in their search rankings after we stopped doing the “old-school” SEO tactics for them (since when did 2010 become old school?!).

Their Google rankings have dropped because the posts didn’t properly use keywords in the headline and body copy.

We weren’t doing anything special. No keyword stuffing, no black hat trickery, nothing. We had been using keywords the way we were supposed to all along — mention them once in the headline, a few times in the body copy, once in the tags — but once we stopped doing it, everything headed south.

What this tells us is that old-school SEO is not actually dead. It’s just different.

It’s pining for the fjords.

Google still needs us to tell them what our blog posts are about. It operates just like a library’s catalog service: if the library doesn’t tell the database what a book is called, who wrote it, or what the subject matter is, you’ll never find it in the library.

Imagine walking into a library filled with books without covers and title pages. You have no idea what the books are about, there’s no rhyme or reason to the organization, and the only way you can know what’s what is if a friend tells you where to find the book you want.

That’s Google without basic SEO practices. All you’re doing by following on page SEO is slapping a cover on the book, telling the library who wrote it and what it’s called, and letting them organize it the way they see fit.

Now, compare that to the millions of web pages that never followed the SEO basics, or worse, the companies that no longer follow the SEO basics. If you continue to use the SEO basics, you’re going to outperform these other pages just by taking 30 seconds and filling out three fields on your copy of WordPress SEO by Yoast

So, while a lot of so-called SEO “pros” like to jump on the “SEO is so OVER!” bandwagon and look down their noses at traditional SEO practices as useless, don’t be so quick to abandon them. We’re seeing evidence with several of our clients that these are still helping Google understand what their pages are about.

The tactics aren’t boosting search rankings, and you can’t rank higher because you use SEO “better.” But old-school SEO is still serving a very utilitarian purpose. Don’t give them up just yet.

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Can You Make Money Blogging? Maybe.

Can you make money blogging? Will you get rich? Does it lead to the same illustrious career as, say, a biz-tech nonfiction book writer?

No. No. And mostly.

Unfortunately, blogging is not the way to untold riches, despite what the people who offer courses on “how to get rich blogging” tell you.

The best way to get rich blogging? Write a regular blog about how to get rich blogging, offer webinars about it, charge people $799 to attend. Tell people how to write a blog and host webinars.

Otherwise, the odds of you getting rich from this are about as good as you getting rich as a singer or actor.

Because the amount of time and effort you’ll put into everything else but blogging — marketing, promotions, PR, programming, design — is about the same amount of time and effort you’ll put into anything else you want to do, like starting your own company, selling a product, or launching your singing or acting career.

No, Seriously. Can You Make Money Blogging?

Okay, yes. You can make money at blogging. It’s not a lot, but there are ways to make more money than others, but some are easier.

Let’s say you have a fairly popular blog, netting around 10,000 visitors a month. It’s taken you a couple years to get to this point (which, if you thought you could get there after a couple weeks, forget it). There are a few options open to you:

  • Banner advertising. This is the easiest option, and the first one most people think of. It’s also the lowest paying, because you’re trying to get visitors to click through the ads. Even if you had a 1% clickthrough rate (which would be awesome), 10,000 visitors would equal 100 clicks. And at $.05 per click, that’s $5 — “cheeseburger money,” as Jason Falls calls it. What’s worse, you’re constantly trying to fill space, and end up spending a lot of writing time selling instead. There are advertising services I’ve seen that will place ads for you, but they’re still struggling to get advertisers to buy in. Think of it this way: In the late 90s and early 2000s, banner advertising was all the rage, and was how a lot of Internet news sites were trying to make money. The fact that they’re not around anymore should tell you something.
  • Google AdWords You make a few cents on an impression, and several cents on a click-through. You’ve got the same issues as banner advertising, although you’re not chasing down advertisers. It’s more passive. The more traffic you get, the more impressions you get. I have one friend who paid for his son’s college with the banner advertising on his site, but he wrote on it every day and promoted the bejeezus out of it.
  • Affiliate sales. A definite possibility. Of course, this takes a lot of social media networking (more than the actual writing), because you need for people to trust you enough to click through your ads. But I know a few people who do it, and they make pretty decent money this way. Not quit-your-day-job money, but they can eat cheeseburgers every day.
  • Product reviewer. This is the least likely way to make actual money, even worse than banner advertising. BUT! it’s a great way to get cool stuff, because companies are always looking for product reviewers. They’ll send you a product, or passes to their business, and ask you to write up a review (this is called blogger outreach, and is becoming a staple of marketing/PR people). If you’re a mother of young children, you may be able to sample a week’s worth of new diapers in exchange for a writeup. Or you get to try a family-friendly restaurant for dinner. It won’t put cash in your pocket, but it will pay for the occasional night out or get you something useful. As a travel writer, I occasionally get to take little mini-vacations around the state. You can’t accept money for reviews though, since that would be unethical, but you usually get to keep the product.
  • Ghost blogging. This is the biggie, the one and only way you can definitely make money blogging. On the downside, it’s not your blog. You’re writing for someone else, and your name will never be seen in public. On the upside, you’re a professional copywriter, and you can demand professional copywriting wages. In fact, of all the blogging jobs I know, this is the easiest way to make a full-time living. (My company, Professional Blog Service, is a ghost blogging agency.) However, it also means you have to be a very good writer. Good writers get good money. Okay writers get okay money. And beginning writers get beginning money. Still, if you know what you’re doing, have a decent grasp of the English language, and can spell all your words correctly, you’ve got a good chance at becoming a ghost blogger.

Ghost Blogging = Ghostwriting

The ghost blogger hard at work.
Ghost bloggers are basically ghost writers. A ghost writer is a writer who works for someone else and publishes their work under that person’s name. They’re never seen, never heard from, and they moan about the injustice of it all. They’re ghosts.

A ghost blogger makes their money by being marketing copywriters, only they’re specifically trained to write for the web. They know the SEO requirements and tactics, but more importantly, they can write SEO copy so well that the reader still enjoys reading it.

While there are still only a few people doing it, it’s a growing field. That’s because blogging is important to search engine optimization (SEO), but now content marketing — using content to educate your customers and sell them on your product’s benefits — has become the watchword of 2013.

In fact, given all of Google’s algorithm changes over the past couple of years, and the importance their placing on written content, 2013 is going to be the year of the writer. If you’re looking for a field to break into as a writer, this may be it.

Photo credit: Money bag – 401(K)2013 (Flickr, Creative Commons)
Ghost writer – Erik Deckers