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Building Authority Through Guest Posting

January 15, 2019 By

Every so often, I will feature guest posts from writers who actually have important and interesting things to say. And since this is a guest post about guest posting, I liked the whole meta vibe, and decided to publish it, especially since she’s a fellow word nerd.

Ellan DineenEllan Dineen is the Marketing Associate at Design Wizard. When she’s not hard at work in the Marketing Department, Ellan can be found en route to foreign lands with a book in her hand and a podcast in her ear. With a Master’s in English and Diploma in Social Media Marketing, she knows the importance of staying up-to-date with the industry’s latest trends and insights and is keen to pass these tips on to her readers.

Want to establish your online presence? Want to be the “go-to” expert in your niche?

It’s time you finessed this thing called guest posting.

Guest posting allows you to reach a wider audience by posting your articles on related authoritative websites. It strengthens your brand and gives you a massive boost in credibility.

Like with anything when it comes to digital marketing, however, there’s a right and a wrong way to do it.

In this article, we take a look at what you should do, what you should not do, and what kind of quality content you need to be posting.

Identify Your Value

You won’t be able to build authority if you don’t bring any value to the table. The only reason a website will allow you to publish an article on their website is because it offers both them and their audience a massive amount of value.

No value = no guest post.

There’s another reason why value is important. As well as educating audiences, solving their problems and positioning yourself as their go-to expert, the Google algorithm also prefers valuable content.

According to research, long form content gets more traffic than any other type. This is content that contains more than 1,000 words, and which offers in-depth, valuable and actionable information to the reader.

Each time you pitch an article to another website, identify your value first. This will make it so much easier for the blogger to say yes to you.

Don’t focus too much on your ‘tips and tricks.’ Show them how your valuable content is going to benefit their audience.

Ask yourself:

  • How is your content is going to benefit people?
  • What issues are you addressing and solving?
  • Are these issues that people care about?

Solid content by itself won’t work if no one can see where the value is.

Research The Websites You’re Targeting

You can’t build authority if you don’t do your research. Unless you know enough about the websites you’re targeting, as well as their audiences, your content might miss the spot.

Take a look at your target website’s audience and ask yourself some questions:

  1. Will they benefit from a link to my web page?
  2. Will my infographics be of use to this audience?
  3. Will this audience buy from me?

Find out who is engaging with a particular website and whether or not this is an audience who will appreciate your article and advice.

To build authority via guest posting, it’s also a good idea to take a look at the content a website has already published and stick to the format. For example, do they capitalize their subheadings, do they use images in their content and if so, how do they credit the images?

When you follow the format of a website blog you are giving the editor less work, and that is very hard for them to say no to.

A big no-no when it comes to guest posting is to fail to do your research. If you identify 30 blogs and send them generic emails with your pitch before doing any research, you’ll be wasting your time.

Always take your time to learn more about who you’ll be pitching to. Then, you can adjust your content and send out hyper-personalized emails accordingly.

Top tip: Avoid spelling and grammar errors in your emails. Use Grammarly and other tools to catch these mistakes before you click send.

Produce Your Best Content

It goes without saying that if you want to position yourself as an expert, your content has to be brilliant. Each time you produce a guest post, ask yourself “is this my best piece of content?”

To this end, you need to produce long-form content (1,000 words minimum) that offers unique insights to the reader. Your advice needs to be actionable, as different as possible to what has come before, and it needs to be of use to the target audience.

A huge no-no is to spend most of the article discussing things the reader already knows. The key here is understanding who your target audience is and what stage they are at in their journey. For example, if you’re writing an article about the do’s and don’ts of digital marketing to an advanced reader, don’t waste people’s time discussing what digital marketing is. They already know.

Your content needs to be readable, shareable and it needs to be as up-to-date and relevant as possible. This means understanding the latest trends and including links to recent stats and research (as opposed to information from 2014).

It’s also a good idea to write from personal experience. After all, you’re the expert here. If you’re writing about a subject you know intimately, don’t be afraid to write from your personal experience while making sure that your personal examples are relatable to others.

Your best content will need quality images and graphics, too. If you’re not sure where to source images from, you can use a tool like Pik Wizard. To spice up your graphics so that your content is as professional, engaging and eye-catching as possible, meanwhile, Design Wizard is your friend.

Absolutely do not go into this thinking that you can get away with posting below par content. Impressive content that educates, informs and engages people is the best way to establishing your authority and boosting conversions. The ultimate aim of guest posting is to grab more traffic from other sources and you can only do this by producing your best content.

Don’t hold back on the value factor. Yes, you’re doing this for free in the sense that you don’t get paid for a guest post. But the ROI will be worth it when you start to build your authority.

Moreover, the more awesome content you produce, the more chance you’ll have of securing a guest post with a super high domain website, such as Forbes or the Huffington Post.

Conclusion

All in all, building authority through guest posting comes down to identifying your value, identifying a related website’s audience – before producing as much valuable, usable content as possible that the audience can take action on. Focus on quality, not quantity, do your research and don’t hold back when it comes to value. Educate, inform but also engage.

Filed Under: Blog Writing, Blogging, Content Marketing, Marketing, Personal Branding Tagged With: , , ,

Do You Even Need a Style Guide? Not Necessarily

December 4, 2017 By

What’s the proper way to make an apple pie? Are they shredded, diced, or sliced apples? Do you make your own crust or buy pre-made crusts? Do you have a fancy lattice top or the Dutch apple crumble top?

And whose recipe do you follow? Is it the first one you Googled, or is it Memaw’s secret family recipe handed down from generation to generation?

Ask this question on Facebook, and you’ll have plenty of strong opinions from plenty of people, and about 12 back-and-forth arguments before someone is calling someone else a Nazi.

Style Guides Are Like Apple Pies

This is how people, especially writers, feel about their style guides.

Different style guide examples. It's hard to choose the right one.To them, their style guide is the One True Guide, their Bible about how issues and misunderstandings about language, punctuation, and even grammar are to be handled.

There are a few dozen style guides, including ones from the Associated Press, Chicago Manual of Style, American Psychological Association, Modern Language Association, Turabian, Council of Science Editors, and even The Elements of Style.

And you’ll find outspoken proponents of every one of them.

Each person will insist that their style guide is the right one and will argue with those heathens who don’t agree to worship The One True Guide.

Except there’s no One True Guide.

No one is able to lay claim that their guide is the definitive way to punctuate sentences, abbreviate states, or denote time (a.m./p.m. versus AM/PM).

(But you can have my Oxford comma when you pry it from my cold, stiff, and dead fingers, Associated Press!)

Each guide is assembled by learned editors who have heated discussions about each new entry and change in their guide.

They’ve discussed and debated new issues as they come up, they look at how language is being used and written in society, and they update the guides to reflect those changes when necessary.

In May 2012, the Associated Press said they would no longer object to using the word ‘hopefully’ at the beginning of a sentence, rather than making people say ‘I am hopeful’ or ‘It is hoped that.’

People went nuts. They howled in protest, they screamed and tore their garments, and the Internet burned for three days. People said they were going to die on this hill and they weren’t going to let any stupid Associated Press tell them how to use English when Mrs. Kugelschreiber had drummed this rule into them so many years ago. They were going to stick with the “right” way to do it, despite what these so-called experts said.

Ahh, innocent times.

Of course, the angry mob missed two important points:

  1. It was a made-up rule to begin, having been created in the 1960s. Before then, it was acceptable to start sentences with “hopefully.” Besides, there’s no rule about starting sentences with other floating sentence adverbs like “sadly,” “unfortunately,” and “surprisingly,” so this one was just something people latched onto without understanding why.
  2. The rule only applied to writers and editors who worked for the Associated Press. It had nothing to do with general language usage. People were free to start or not start sentences with “hopefully” to their heart’s content.

This is the important thing to remember about style guides: While these are prescriptive guides, they are by no means the official rules for The Way English Is Done. These guides are only for a particular job, field, or organization.

The Associated Press Stylebook tells writers about the rules they must follow when writing for the Associated Press, although many non-AP journalists use it. The New York Times Manual of Style and Usage is only meant for writers and editors at the New York Times. The APA Publication Manual from the American Psychological Association is written for academics in social sciences, like psychology, speech communication, linguistics, and sociology.

And if you’re not part of those organizations, you are not bound by those rules.

Which Style Guide Should I Use?

Bloggers and content marketers can argue about which style guide is the best, but there’s no right answer. I always recommend bloggers use the AP Stylebook, because it’s small, inexpensive, and addresses 95% of our issues.

I also like the AP Stylebook because many bloggers act as citizen journalists, which means we should follow the guide that most other journalists use.

However, there’s no real guide for bloggers to use. We’re free to pick and choose, but we do so voluntarily, not because there’s an official Way English Is Done.

Bottom line: As long as you spell words right and put them in the right order, the rest is up to you. The benefit of a style guide is that it helps you be consistent throughout your writing. It means you always know where to put punctuation, whether you’re going to follow the postal abbreviations for U.S. states, and how to capitalize headlines.

And whether you should use the Oxford Comma or if you’re a filthy, godless monster.

This means you can pick one you like the best and are most familiar with, or you can even create your own style guide. Just make sure you follow it consistently and apply it to all of your business writing — blog articles, web copy, brochures, emails, letters, and even internal communications.

Photo credit: FixedAndFrailing (Flickr, Creative Commons 2.0)

Filed Under: Blog Writing, Blogging, Ghost Writing, Grammar, Language, Tools, Writing Tagged With: , , , ,

Don’t Ignore Written Content Marketing for the Sake of Video

August 29, 2017 By

Marketers everywhere have begun singing the praises of video so loudly, they sound like Oprah at Christmas.

“You need a video! And you need a video! Everyone needs a video!”

Sure, it’s the new and exciting way to share information. Everyone who’s got a mobile phone has the means for creating, distributing, and watching of all sorts of video content. I watch Netflix while I eat breakfast. My kids watch comedy videos throughout the day. And we’ve all used YouTube as a search engine to solve a problem — I changed out my air conditioning filter a few weeks ago, thanks to a South Korean video.

Except video is not, and should not, be the final word when it comes to content marketing.

The written word should still get most of our attention as content marketers. If you’re going to add video to your marketing efforts, then you need to increase your overall content marketing creation. Don’t replace written content with video content and hope for the same engagement rates.

For one thing, gathering information by video is time consuming. If people want to do a lot of research about a major purchase, videos will help, but your customers still want written specs, performance details, and product information. And they want to be able to look details up quickly, rather than watch 87 minutes of video to find one specific detail again.

(Think of it this way: if you want to know the horsepower of your car, are you going to Google it or watch a 10-minute product video and hope you catch it?)

For another, video viewing is not going to replace reading. We’re not going to stop reading books in favor of watching someone read them to us on video. If that were the case, the audiobook revolution would have been massive, and brought about a faster end to bookstores.

We’re also not going to stop reading news articles online in favor of videos of those same articles being read to us. And before you say “but TV news!” keep in mind that most individual news stories only get 20 – 30 seconds of airtime. And that there’s also a more thoroughly written version of each story on a news channel’s website.

In other words. . .

Video Will Never Replace the Written Word

A shoulder-mounted RCA VHS video camera. Not suitable for video content marketing, no matter what happens!

I used one of these in high school. We thought we were hot stuff then!

So before you outfit your entire company with GoPros and YouTube accounts and flood the world with your video masterpieces, consider these four problems with video.

1) Most of us do not do well speaking off the cuff in front of an audience. We stammer, stutter, and lose our train of thought when we’re having a normal conversation, let alone if we’re in front of an audience and are not 100 percent prepared. And there are a lot of videos where people just hit record and started talking.

Don’t believe me? Pick a topic — how the original Star Wars trilogy is an allegory for today’s American political system — and record yourself talking about it for five solid minutes.

“But that’s not how I’d do it!” you protest. “I’d prepare and practice and make sure I got everything down just right.”

I know you will. Which means it will take 4 – 6 hours to produce a five-minute video. Now squeeze that time into your normal workday of meetings, writing TPS reports, and doing your actual work.

Meanwhile, I wrote this blog post, including edits, in about 90 minutes. I could write four blog posts in 6 hours.

2) A visual element is not always helpful. A lot of video content is just talking head videos of someone straight staring at their camera, usually on their laptop, and talking to us for three to five to ten minutes at a time.

Why the hell are we watching this? What are you actually doing that’s so interesting that I need to stop everything I’m doing and stare at my phone to watch your mouth move?

Are there graphics? No. Special effects? No. Is their kid going to run in and do something awesome? No. It’s just that person’s head, talking, for several minutes without doing anything else.

This is an inefficient use of your viewers’ time. Your video can easily be replaced with an MP3 and nothing will change. There’s no actual visual value that requires the amount of focus we usually put into video viewing. This information could be shared in a podcast or a blog article instead, rather than us taking the time to watch you talk.

I started listening to the audio tracks of TED talks for this very reason. When I realized the talks are usually nothing more than someone standing on a stage with a few slides, I found I could listen to them in the car during my commute. Nothing changed, the information wasn’t any different, and my life wasn’t better or worse for having done it.

Here’s a good rule of thumb: if we can listen to your video without missing anything important, you didn’t need to make it a video. Consider making a podcast instead.

Photo of F. W. Murnau, noted German film director.

Photo of F. W. Murnau, noted German film director.

3) A lot of videos have poor production values. Most mediocre video content is usually shot on a mobile phone, and it shows. The lighting is poor, or the lens is dirty, or the person forgets and holds the camera vertically, so we all have to turn our heads 90 degrees just to see what’s going on.

And the sound is all tinny, like the speaker is in a giant coffee can, or sitting in the bathroom 20 feet from the microphone.

If you want to make good — and I mean good videos, not just “barely acceptable” ones — you need to invest in a good DSLR camera, a decent lavaliere/lapel microphone, and a tripod. And you need to get very good at using them. That means hours of practice, learning how to use the equipment properly.

Sure, you can make an okay cell phone video, but if that’s your company’s video marketing strategy, just shut the business down now and send everyone home. Otherwise, you need to hire a dedicated staffer whose sole job is to make videos, or you need to outsource your video production work to professional video marketers who know how to do this kind of thing quickly and efficiently. (For one thing, they can produce your 5-minute video in an hour or two.)

4) Short videos are inefficient. This is the biggie: The average person speaks at 100 – 150 words per minute, but the average adult reading speed is 300 wpm. (It’s also 450 wpm for the average college student, and 575 for high level executives).

That means a 300 word video will take 2 – 3 minutes to watch, but your average customer can read that same 300 word article in 30 – 60 seconds. Meanwhile, your college student will read it in 45 seconds, and your executive will read it in nearly 30.

This article clocks in at roughly 1600 words, which should take approximately 5 – 6 minutes for the average person to read (3+ minutes for our average college student, slightly less than 3 for our executive). But if I read it to you in a video, you’ll have to watch it for 10 – 16 minutes.

Now, imagine reading 12 1000-word articles in your favorite business magazine versus watching 12 videos of the same word count. That’s 24 – 48 minutes of reading versus 120 minutes of viewing.

Videos are great if you can add strong visual elements to them, like Moz’s Whiteboard Friday videos. There, Moz president Rand Fishkin lays out the latest research and developments in search engine optimization, using a whiteboard to illustrate his point.

But without the whiteboard, he’s just another Wil-Wheaton-with-a-handlebar-mustache lookalike talking to a video camera, and the information is much less enjoyable to watch or easy to absorb.

Bottom line: I don’t want to watch someone talk to me for 5 minutes when I can read that same block of text in less than 2 minutes. Combine that with bad production values, poor sound, and lots of hemming and hawing, and you can understand why “Just flip on your phone’s camera and start talking” is bad advice.

By all means, use video in your content marketing. It’s important, it’s helpful, and it’s the wave of the future. But just for God’s sake, do it right! Get proper equipment, learn how to use it, and write scripts of your talk beforehand. Practice and prepare. And if you need to, join a Toastmaster’s club and improve your public speaking.

Just don’t half-ass your video content because someone told you it was as easy as putting your phone in selfie mode and talking into it.

When it’s done properly, video content is a beautiful sight to behold: explainer videos, demonstration videos like Will It Blend, or even entertainment videos, like JW Marriott’s amazing “The Two Bellmen” series. Even videos of you giving a talk at a conference are great uses of video.

But don’t expect video content marketing to replace written content marketing anytime soon. Don’t fire your copywriters and replace them with GoPros and Quentin Tarantino wannabes.

Video will expand over the coming years, and we’ll be able to make it look better more easily and for less money, but don’t stop focusing on improving your writing skills or your written content.

Photo credit: Darian Hildebrand (Wikimedia Commons, Creative Commons 3.0)
Photo #2 credit: Subject: Friedrich William Murnau (Photographer unknown. This photograph is in the public domain in the United States and Russia.)

Filed Under: Blog Writing, Blogging, Content Marketing, Marketing, Video, Writing Tagged With: , ,

Do Content Marketers Need to Know Their Flesch-Kincaid Score?

November 25, 2016 By

Straightforward exposition entices additional positive behavior. (That’s terrible.)

Simple writing converts better. (Pretty good.)

Short words sell good. (Too much, too much! Pull back!)

Content marketers, if you want your sales copy to generate more leads, it needs to be simple. It has to be good, it has to be interesting, and most of all, it has to be simple.

I would also argue it needs to be interesting, but that’s for a different article. Plus, there’s no software that can really measure that, although Google’s Time On Site and bounce rate stats may be a step in that direction.

As Neil Patel wrote on the Content Marketing Institute,

When users don’t like your content, Google doesn’t either. It works like this. A user accesses your website and decides (in a few seconds) whether she likes it. If she doesn’t like it, she bounces. Google records this information – short visit, then departure – for future reference.

Another user does the same thing – quick visit; then bounce. Another user does the same thing. And another.

Google gets the idea. Your website isn’t satisfying users. They aren’t engaging with it.

Google decides that your website doesn’t need to be ranking as high, and you start to slip in the Search Engine Result Pages.

So if you want your content to be accessible, it needs to be easy to read. If it’s easier to read, people are more likely to stick around for more than a few seconds.

There are plenty of other factors to consider — page layout, use of sub-heads, use of white space — but the number one factor for a readable, accessible page is the simplicity of the language.

Content Marketers, Know Thy Flesch-Kincaid Score

If you want to know whether your writing is simple or not, you need to know your Flesh-Kincaid score. Specifically, your Flesch-Kincaid Grade Level Formula.

This is the score that represents the readability of a piece of text at a U.S. grade level, so it’s easier for teachers and parents to know how hard or easy something is to read. It basically matches up to the grade reading level required to understand the text. If you get a Flesch-Kincaid score of 8, your reader needs to be at an 8th grade reading level to understand it.

Hunter S. Thompson, Miami Bookfair International, 1988I checked out a few different writing samples to compare their Flesch-Kincaid Grade Levels.

Most mainstream newspapers are written at a 6th grade reading level, USA today notwithstanding. Other USA Today stories I checked ran between 10th and 13th grade, thanks to complex and long sentence structures, not overly complex words. That suggests problems with editing, not word choice. And I’ve found that most business writing clocks in at a 7th and 8th grade reading level

It’s not that our readers are stupid, or only have an 8th grade reading level, it’s that people don’t want to put a lot of mental bandwidth into deciphering more complex and convoluted articles. They don’t want to slog through a complex, jargon-filled multi-syllabic narrative. They want to read something easy.

And if your content is easy to read, they’re going to read it. If it’s not, they won’t.

How to Measure Your Flesch-Kincaid Score

There are a few ways you can measure your Flesch-Kincaid score. Microsoft Word users have that functionality built right in, so it’s easy to find. (Check the Show readability statistics box in your Spelling and Grammar preferences.)

For Apple users, use the Hemingway app, which you can use to identify not only your grade level, but the number of adverbs, uses of passive voice, and sentences that are hard to read and very hard to read (like this one). You can use the Hemingway app on their website, but I bought the $19.99 version on the Apple store. (It’s available for Windows as well.)

The problem with the Hemingway app is that they don’t give you decimalized grade levels though. If you want that extra accuracy, you can use the Readability Test Tool by WebPageFX. That’s the tool I used to get the scores above. My other complaint about the Hemingway app is that it doesn’t ignore html text; the Readability Test Tool does.

Content marketers, if you want your readers to stick around and read your work, it needs to be easy. Try to keep it at a 7th grade reading level or lower. That means concise words, succinct sentences, and compressed paragraphs. (That’s terrible.)

Sorry, I mean short words, short sentences, and short paragraphs. (Ah, much better.)

Photo credit: Wikipedia.org

Filed Under: Blog Writing, Blogging, Content Marketing, Marketing, Tools, Writing, Writing Skills Tagged With: , ,

How to Use a Fiction Throughline in Your Content Marketing

October 19, 2016 By

In novel writing, there are certain elements or themes that run through the book like a thread. You can find this thread in movies as well. They’re common themes like “Debbie is afraid of commitment,” “William wants Scotland to be free,” or “Captain America hates bullies.”

This is the throughline.

It’s the running theme, a character’s reason for being, a plot or sub-plot, or even the language that’s used in the story.

Every few scenes, we’re reminded of the throughline once again, though only a touch, as the author or screenwriter tugs on it once in a while to remind us it’s there.

When scrawny Steve Rogers stands up to the bully. When he dives on a hand grenade during basic training to save his squadron. When he ignores Colonel Tommy Lee Jones and rescues his best friend, Bucky.

As Chuck Wendig of Terrible Minds says:

The throughline is an invisible thread that binds your story together. It comprises those elements that are critical to the very heart of your tale — these elements needn’t be the same for every story you tell but should remain the same throughout a given story.

Basically, Chuck says, it’s “the rope that the audience will use to pull itself through the story.”

Find Your Throughlines

What is the thing your company wants to be known for?

Not your mission statement. Nobody talks like that. Besides, most mission statements suck. Hard.

We will operationalize bleeding-edge strategies in order to maximize our core competencies to that we may holistically leverage best-of-breed solutions.

That’s not a throughline. That’s complete crap. (I sure hope that’s not someone’s actual mission statement. I made it up, and I had to shower afterward.)

Every kind of content marketing should use a throughline. Even solar panel manufacturers.

Instead, what do your salespeople and marketing staff brag about? What excites you about what your work? Why does your company do what it does?

That’s your throughline. If you’re a pharmaceutical company, your throughline is saving lives. (Or helping old men get erections. I’m not judging.) If you make solar panels, your throughline is saving the earth and reducing our dependence on coal. If you’re a business improvement consultant, like my friend Robby, your throughline is helping others be more efficient.

Once you know your throughlines, you’re ready to weave them into your story.

What Do Throughlines Have to Do With Content Marketing?

In content marketing, your throughline runs through your company’s overall story.

Your story is made up of chapters — blog articles, white papers, videos, podcasts — and your throughline should pull potential customers through on their buyer’s journey.

Your company’s throughline are those things you stand for and can truly deliver. If you know your company’s USP, a unique selling proposition, that’s your throughline. It’s the top benefit you offer your customers.

For Chick-fil-A, their throughline is chicken-not-beef. Their advertising is all about the cows telling us to eat more chicken. For Apple computers, it’s thinking different(ly). Their computer ads are about doing great things with the right side of your brain. For Pro Blog Service, it’s about providing high-level professional writing. So I write articles about advanced writing skills.

Not everything Chick-fil-A does is about their cows. Not everything Apple promotes is about being a creative professional. And at Pro Blog Service, we write about things other than writing.

But every so often, you’ll find that theme, that element, that throughline to pull you through their stories, on to the next chapter.

For our solar panel manufacturer, they can spend most of their time talking about the quality of their panels, their low cost, available financing, ease of use, money saved, and benefits over wind power.

But every so often, they need to tug on their throughline to remind us it’s there: “if we can use more solar power, we use less coal to create electricity. And less coal means a cleaner tomorrow.”

Content marketers like to call themselves storytellers, so here’s a real story element they can use. Novelists and screenwriters use them all the time, and so can you.

If you can weave your throughline into your content marketing, it will tell you what comes next, and it will move your customer down the right path. You can more easily plan your content schedule if you can follow the golden thread that’s waiting for you to wrap a story around it.

Photo credit: Gray Watson (Wikimedia Commons, Creative Commons 3.0)

Filed Under: Blog Writing, Blogging, Content Marketing, Writing, Writing Skills Tagged With: , , ,

Skip the Fancy Apps: You Don’t Need Special Tools to be a Writer

September 7, 2016 By

I love to hassle my artist friends about the cost of producing their art versus mine:

“Do you ever think about how you need a $1000 camera to make your art, but I can do mine with a pencil stub and back of an envelope.”

And then I get escorted from their exhibition, and they don’t speak to me for months.

I’ve had several discussions with photographer friends — all professionals who make their living behind the lens — about whether they could produce high quality work with a cheap point-and-shoot camera or needed expensive equipment. They all agreed, good equipment made life easier, but their (breathtaking) skills let them overcome the shortcomings of the cheap equipment.

And so it goes with painters, sculptors, potters, jewelers, and furniture makers. Professionals can do a lot with cheap tools, but they really shine with high-quality tools and equipment. (Conversely, an amateur armed with the best tools doesn’t have the skill to match the professional using poor tools.)

Writers Don’t Need Special Equipment

Erik Deckers' Smith-Corona TypewriterThat’s the great thing about writing. Our work doesn’t improve with our tools. We don’t need hand-crafted pencils made from reclaimed barn beams and carbon fiber bicycle wrecks. Or pens with comfort grips and high-tech synthetic ink. Or frictionless paper that glides under our hands. (Although this Ogami stone paper is unbelievably smooth!)

A writer really can get by with a golf pencil and the back of an envelope. A writer writes; everything they do happens in their brain, and gets translated onto paper.

It’s the same on the digital front. There are no special apps that make us better writers. No apps that make our words shine or turn them into magical ideas.

Sure, there are plenty of tools that claim to be writers’ apps. Tools that shut off Facebook and tools that hide your entire laptop screen. But what can they do that a simple “I’m not going to use Facebook for the next two hours” self-promise cannot?

(Said the guy who checked Twitter three times in the last hour.)

There are minimalist writing apps that strip out all the bells and whistles of Apple Pages or Word. But you can also get TextWrangler for Mac or Microsoft Works for free, or just plain old Google Docs.

There’s even Scrivener, but that’s more of a workflow/information management tool. It’s great for large bodies of work, like a master’s thesis, novel, or screenplay, but for anything less than 1,000 words, it’s like taking a moving van on a quick run to the grocery store.

There are other tools, like RhymeZone.com and Thesaurus.com, but they’re not writer-specific. And don’t get me started about Evernote. I love Evernote, and have the pro version, but you can’t swing a dead cat/mouser/tomcat/grimalkin without hitting an article that lists Evernote as a “must-have writing app.”

What CAN Writers Use?

Don’t get me wrong. These are all fine apps, and I use several of them. But these aren’t must-haves like a photographer and his camera, or a painter and her brushes.

If you want special writing tools, get a basic notebook and a decent pen, and just start writing. Or pick the word processor and laptop you’re most comfortable with. Whether you handwrite everything, or you have a 21″ HD computer monitor and bluetooth keyboard, you’re going to get your best work done with the tools you feel comfortable with.

I’ve written in small grid-lined Moleskine notebooks with a Pilot G-2 gel pen for 12 years. I’ve pounded on a 60 year old Smith-Corona Silent Super typewriter, and an 80 year old L.C. Smith & Corona Silent. I’ve used Apple’s word processor (AppleWorks, ClarisWorks, and now Pages) since I was 20. I’ve played with different writing apps, including Facebook blockers, minimalist writers, and even Scrivener.

But none of these made me a better writer. None of these improved my writing or my efforts. Sure, some of them were more efficient, but you measure good writing in results, not efforts. No one cares about the process, just the finished product.

In the end, no tool will make you a better writer. Apps can improve the process, but they don’t improve your skills. While we can argue that better tools make better paintings/photographs/sculptures/tables, a better word processor doesn’t make a better story. Focus less on the tools you use, and more on your process, and everything will fall into place.

Filed Under: Blog Writing, Writing, Writing Skills Tagged With: ,

The Seven Mudas (Wastes) of Content Marketing

August 31, 2016 By

Lean Manufacturing, which spawned America’s Agile business movement, is based on a Japanese management philosophy. It was further developed by Taiichi Ohno as part of the Toyota Production System. Ohno identified seven different areas of waste, and said that if companies could solve these problems, they could improve profits and productivity.

One of the tenets of the Lean Philosophy is to avoid mudas, or wastes. In manufacturing terms, these are the different pinch points that have an impact on the manufacturing process. For example, Inventory means you’ve tied up a lot of capital in having extra raw materials or finished products on hand, which crunches your cash flow. Over-processing means you’re putting more time and energy into each unit than you will see in profits.

While the Seven Mudas are applied primarily to manufacturing, they can be equally applied to content marketing. They are Transportation, Inventory, Motion, Waiting, Over-Processing, Over-Production, and Defects; they spell TIMWOOD.

Transportation

Transportation is one of the Seven Wastes of Content Marketing as well as Manufacturing.

This is an example of the Transportation muda. Products can get damaged during transportation, which wastes time and money.

What it means: Every time you move raw materials or a finished product, it can be damaged or lost. You also have to pay for each time you move it with labor and equipment costs, but those don’t add to the value of the product.

How it applies to content marketing: If you edit your content by committee, if you have layers upon layers of approvals, if you have a system that does not trust two grown adults to write and edit a piece of content, you’re wasting everyone’s time and energy. The Transportation muda is the time and resources wasted by passing a piece of content between three or more people who need to approve before it can be published.

How to solve it: Set up a system where one person writes, one person edits, and then it gets published. If you require a third person’s approval, these are symptoms of a bigger inefficiency. You presumably hired intelligent, responsible adults, and if you can’t trust them to make intelligent, responsible decisions, that’s a management problem, not an employee problem. Before you ever start a content management program, create an understanding of what you can and cannot discuss on your blog or social networks.

Inventory

What it means: Storing up raw materials or completed products. They don’t make you any money, and won’t until you sell it, which is wasted capital and labor. This is the problem that just-in-time inventory systems usually fix.

How it applies to content marketing: Storing up a lot of articles in advance can cause publishing problems because you either have to pay your writers up front (tying up capital), or you could lose the content because other issues and industry changes arise. You’ve paid for all of this great content, only to bump it further down the publishing queue until it’s out of date or completely forgotten.

How to solve it: Don’t store more than one month’s content in your inventory, because you never know when your editorial calendar is going to change. Instead, revisit your editorial calendar once a month, and make sure you’re still on track.

Motion

What it means: Similar to Transportation, Motion is about the movement of workers and machines. Too much motion makes people prone to injury, and machines are prone to damage from wear-and-tear through continual motion.

How it applies to content marketing: I’m going to reverse this one. The problem with a lot of content is over-automation. It’s a lack of motion. People look for the shortcuts and easy way out. But you’re sitting on a comfy chair, typing on a computer, and the only thing that actually moves are your fingers and wrists. What kind of shortcuts in life do you actually need for this job?

How to solve it: If you want good content, it’s going to take some effort on your part. You’re going to have to read, research, edit, and practice. You’re going to have to be creative, and come up with new ideas. You can’t automate this, and you can’t take shortcuts. Don’t copy-and-paste tweets into Facebook status updates. Write something different for each channel, and take advantage of its uniqueness.

Waiting

What it means: The opposite of Motion is Waiting. If products are not being transported or made, it causes delays in the line. Delays mean employees are Waiting, which means you’re paying for non-performing labor.

How it applies to content marketing: Waiting is often caused by a bottleneck in your creation process. Either your writer is too slow, or your editor is taking too long. Maybe they have too many projects, or they don’t have enough work. Or you have way too many meetings. (Or you completely ignored me on the Transportation thing, and your compliance department is taking their own sweet time.)

How to solve it: Look at your content staff’s typical productivity, and see what they can normally handle on a good day. If they have less work than that, you need more clients/projects. If they have more work, you need to more people. But don’t create busy work just so they have something to do. Focus on high quality first.

Over-processing

What it means: Doing more work than is actually needed. This not only has the problem of extra Motion, but it also adds additional labor costs.

How it applies to content marketing: Any. Committee. Ever. Do not assign content creation to a committee. The fewer people involved, the better.

How to solve it: Content creation should be between the writer and the editor. (Of course, dont’ forget the client, if you have one.)

Over-production

What it means: Sometimes called the worst muda, because it creates so many other problems. If you work ahead, you have a problem of Inventory. You have to move the product to its Waiting place, which means more Transportation. More production means more Motion. Plus, you run the risk of creating more Defects.

How it applies to content marketing: Don’t confuse this one with Inventory, although they’re two sides of the same coin. Inventory has its own problems, but Over-production is the process of getting to that point. Are you adding bells and whistles to every piece of content? Are you repurposing old content to the point that you’re just copying-and-pasting, and slapping a different title on it? I see this when a marketer turns a blog post into a podcast into a movie into an infographic into an ebook into a one-woman show at their local fringe theatre festival. It’s tiresome and more than a little lazy.

How to solve it: Figure out what your readers want, and give it to them. Focus on creating original ideas, backed by original research, and make everything the best it can be. Rather than recycling and repurposing that content into 17 different forms, pick one or two and stick with it. Repurposing only contributes to the content shock.

Defects

What it means: In manufacturing terms, Defects are broken products that result from bad materials, poor employees, and even problems of Transportation and Motion. Remember, it’s not just poorly-made products; it’s also a unit you stuck a forklift through during Transportation.

How it applies to content marketing: These are your typos, your grammatical errors, misused punctuation, and so on. While a misplaced apostrophe won’t waste a blog post, it can affect your credibility. I’ve seen articles on websites that claim to have strict editorial controls, and they demand excellence from their writers. And yet, I’ve seen misspelled and missing words in their work. So much for “excellence.” These are also articles with bad information, poor research, poor logical arguments, etc. And don’t even get me started on just plain old terrible writing.

How to solve it: Work with professionals. Hire professional writers and editors. Don’t just pass it off to the younger staff because it’s “that new-fangled online stuff.” Pass it off to them because they love to write. Pay for training for your staff, give them opportunities to develop further, and help them get better at their jobs. Or, just outsource the work to the pros.

Did I miss anything? Any descriptions you would agree or disagree with? Any interesting stories you’d like to share? Leave them in the comments below, and let me know how you would describe your own Mudas of Content Marketing.

Photo credit: Astrid Groeneveld (Wikimedia Commons, Creative Commons 3.0)

Filed Under: Blog Writing, Blogging, Business Blogging, Content Marketing Tagged With:
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