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Five Lazy Words To Cut From Your Marketing Copy

Many marketers suck their readers into the bog of humdrum with over-used words and industry jargon, hoping no one will notice they’re just coasting on properly spelled words and grammatical sentences. It’s a sign of writing laziness to trot out the same old phrases and buzzwords, using them just one more time, in the hopes of getting out of yet another marketing copywriting jam.

These words aren’t even buzzwords anymore. They’ve had the buzz driven right out of them. They’re words that every good copywriter must stop using if they want to stand out from the rest of the crowd.

Needs

Needs is the marketing equivalent of “stuff.” It’s so overused, government agencies are going to start using it. That’s nearly as bad as when your mom joined Facebook.

  • Check Teacher’s Pet for all your back to school needs.
  • Steve’s Auto Parts has all your automotive repair needs.
  • Visit Cackling Larry’s for all your old-timey gold prospecting needs!

This is the cardinal sin of copywriting. Never, ever say “needs” in your marketing copy. If you have to, torpedo the entire paragraph and rewrite it. If you can’t think of another word, switch careers.

Solutions

“Solutions” fill “needs.”

Need I say more?

Storytelling

“Storytelling” took off soon after the phrase “content marketing” did. And as the content marketing industry has become populated by the creative writing set, the word has become overused, even if the method has not.

I won’t go into the problem of blog posts written by “storytellers” that look less like stories and more like school papers or technical manuals, except to say this: if you call yourself a storyteller, tell stories. That’s different from Articlewriting, Blogposting, and Instructionexplaining.

Content marketers, stop saying you’re doing storytelling. Not everything is a story. You’re a writer, so write things. That’s a timeless, all-encompassing word that’s not in danger of becoming trendy overused jargon.

You’re not a storyteller unless you go to festivals wearing a black turtleneck and tell stories in that funny poetry-reading voice.

Rich

Content-rich, visually-rich, keyword-rich. It used to be an effective word, but it’s been so overused, it’s eye-rolling-rich. We say it when we should just say “full of” or “better.” But I’m even starting to see it to mean “meets the barest definition of.” As in “this book is word-rich.”

Why not say heavy, appealing, replete, full, packed, stocked, gorged, or my personal favorite, chockablock.

If I can get anyone to use the phrase “keyword-chockablock,” I will have lived a complete life.

King

Then-Prince (now King) Willem Alexander of The Netherlands going for gold at the 2008 Beijing Olympics.

Content is king. SEO is king. Social media is king. Marketing copy is king.

The phrase “_____ is king” is as ubiquitous as those damn Keep Calm and blah blah something clever blah t-shirts. Someone’s going to say it, then thousands of people are going to repeat it, to be followed by many more thousands going, “nuh-uh, the thing I said was king is still king.”

Nothing is really king. It’s important, it’s crucial, it’s essential, it’s even critical. But it’s not “king.” The only King is Elvis. Also, King Willem-Alexander of the Netherlands.

And please, for the love of God, do not replace “is king” with mission-critical.

The world is filled — FILLED! — with overused jargony phrases that make me want to tear an Oxford English Dictionary in two. But these are the five I think we should do away with immediately. If we can start here, we can improve content marketing for everyone, making the world a bright and happy place.

(While we’re on the subject, I’m not real wild about “content” either.)

Bottom line: Your marketing copy will suck and fail to engage or excite people if you use these phrases. So just quit and take your marketing to the next level.

(I want to add one more phrase to the list now.

Photo credit: Itzok Alf Kurnik (Flickr, Creative Commons)

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There SHOULD be a High Barrier to Entry in Content Marketing

The downside of content shock, says Mark Schaefer, is that there will be a high barrier to entry for companies and people who want to start content marketing.

He says that like it’s a bad thing.

There needs to be a high barrier to entry, at least for those who want to be successful.

The problem is, says Schaefer, the Internet will grow 600% in the next six years. In other words, as big as the Internet is now, there will be six more Internets of content by 2020.

Yet we consumers only read, watch, and hear 10 hours a day of it, and that number won’t increase. We can’t even keep up with the current Internet now, and it’s going to grow by “one Internet” every year. There’s already too much, and it’s hard to find the really good stuff as it is.

That means we’re either going to accept more crap as “good enough,” or we’re going to hold out and trust that the best work will rise to the top, via recommendations and sharing.

The “Myth” of Rising Content

Schaefer calls this the “myth of rising content.” He says that “amazing content” — well-written, well-produced content — is the price of admission, the bare minimum to get in.

It’s a myth I prefer to believe in. If amazing content were only the price of admission, then we wouldn’t have a shock. We would have so many people just struggling to get into the game at all. But as it stands, we have so much mediocrity that, if you were to put some effort into it, could create some outstanding work that would catch people’s attention. And if you really focused, you could create some stellar work that would make people talk about you for months.

It’s like the book publishing world 30+ years ago, before the Internet was even a thing. You had to be awesome just to have a book published. Now, anyone with a laptop and wifi can publish an e-book, and the marketplace has become crowded again.

Forty years ago, when there were only a few TV stations, you had to have a great TV show to get on the air. Now, thanks to cable TV, there’s way more than “13 channels of shit to choose from.” But there are a few shows that everyone is watching — Breaking Bad, Walking Dead, Big Bang Theory, Doctor Who, House of Cards — because it’s “amazing content.” Everything else isn’t amazing, it’s just “good enough,” so these shows stand out because of their amazing-ness.

This means the only two ways to be successful are to either produce more content than anyone else, or do it better than everyone else. Since most of us can’t produce hundreds and thousands of blog posts, photos, and videos per week, we’re just going to have to be better.

That’s the high barrier. To be better than nearly everyone else out there. To write better articles, shoot better photos, and produce better videos and podcasts. The high barrier isn’t a lot of money, it’s a lot of skill. You need professional writers, professional videographers, and professional photographers.

You can’t just hire a bunch of new college grads, stick a camera in their hand or plunk them in front of a computer, and expect them to create great work. Sure, they’ll do good work, especially if you hire a creative writing major, a photojournalist, or video producer (which I highly recommend).

But that’s the go-to strategy that’s creating this mess: get the new kid to do it.

It doesn’t have to be a masterpiece, kid, it just has to get done.

That’s the attitude that will get your work mired in the 600%. It’ll be buried under the thousands of blog posts, millions of photos, and decades of videos. This is where the high barrier will help. It will save people from being overwhelmed, and keep them interested in your work, whether you’re a media company, manufacturer, service provider, or artist.

You need producers who have the skill and experience to make their work stand out from the rest of the crowd. You want professional writers, photographers, videographers, and audio producers. Not everyone who can string two sentences together is a writer, and not everyone with a $300 camera is a photographer or videographer.

In my professional work, I see so much crap written by someone who thought their first draft was “good enough for who it’s for,” and they rushed to get it out in the 30 minutes between meetings. So I’ve stopped reading “good enough” blog posts, stories, and articles. This means I’ve stopped reading newspapers that fire their best writers and columnists, and replace them with rookie writers doing nothing but restaurant reviews. This means I don’t watch most TV shows, I look for the hidden gems on cable, Netflix, and YouTube. This means I don’t listen to commercial radio, I listen to two or three eclectic favorites via iTunes, or a few podcasts.

I look for people who treat their work like a craft and not a commodity. That’s where I get my 10 hours a day of content, and sometimes not even that much. I think the backlash against this new diarrheic Internet is going to be that people are going to read, watch, and listen to less. We’re going to be more selective, and that means people are just going to have to work harder.

This also means we as business owners and marketers need to change our focus about how we generate our content. We need to avoid the trap of “more more more,” and focus on being better.

We should hire writers who are mortified by a single misspelling in an article. We need to hire writers who take a few hours to write a single piece because they’re forging, honing, and sharpening their work, and still aren’t satisfied when it’s done. We need to work with photographers whose biggest investment isn’t a zoom lens attachment for their iPhone.

We need to make sure our work is some of the best available. And you’re just not going to do that if you focus on being good enough.

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The Sure-Fire Writing Process for New Writers

Novelists may have the luxury of writing and rewriting their work, but business writers and bloggers don’t. We need to get stuff out, and get it out fairly fast. But the danger is if we put something out before it’s ready, we’ll get hammered by our audience and our bosses. So the natural reaction is to withdraw and not put anything out until it’s good and ready.

My friend, Bryan Furuness, rewrote his first novel, The Lost Episodes of Revie Bryson (affiliate link) seventeen times.

I rewrote this once.

If you’re a blogger or content marketer, you don’t have the luxury of time and, well, more time. You have to get your work out fast. But it can’t be so fast that you put out schlock. There’s a looming content shock, and anything that you put out that sucks will only contribute to the problem. So follow these steps, and your writing can stand above the massive glut of content that continually spews out of the laptops of the “quantity, not quality” content marketers.

Write Shitty First Drafts

Novelist Anne Lamott gives us permission to write shitty first drafts. They don’t have to be perfect, they don’t have to be nearly awesome. In fact, they should be awful. Just get your ideas out of your head and down on paper.

For a blog, keep the topic limited to a single idea. One idea, one post, one day. If you try to get more than one idea, your articles will be convoluted and hard to understand.

Shoot for no more than 400 words, but 300 is better. There are all kinds of arguments for and against 500 words, 750, or even 1,000 words. I like 300 – 400 because you can get the most important points of an idea down, and then explore them more in-depth later. (Clearly, that’s not going to happen with this piece, but I do that with my client work.)

Plus, the average mobile phone can display 100 words on the screen, and the average reader will swipe two more times to read something, which equals 300 words.

Rewrite Your Second Draft

After you finish your first draft, put it away and wait for several hours. Waiting overnight is even better. Then, go back and rewrite it. I don’t mean start over from the beginning. But don’t be married to every word on the page or think that you have to leave in every sentiment you expressed.

This is where you tear out words, sentences, and even whole paragraphs. If something doesn’t drive your story forward, tear it out. Everything should be about your topic, and nothing else.

It’s major work, and there should be drastic changes between your first and second draft, but don’t start it all over. If you do, the new version is still your first draft.

Edit Your Third Draft

While you’re still developing your craft, make sure you do a third edit a few hours later. (As you get better, you can skip this step, but plan on doing it for several months, or even a couple years.)

Fix the awkward wording, remove smaller sentences and words that don’t add any value. Remove adjectives and adverbs. (Don’t describe verbs, use descriptive verbs.) If you’re sticking with the 300 word limit, this can really make a difference. Why bloat a piece with 100 junk words? If your reader only wants 300 words total, make every one of them count.

This rewrite is not as drastic as your second one, but it’s still thorough, and we should see some serious changes.

Polish It Up

Finally, the following morning (this is a 3 day process), polish the piece up for the last time. If you’re still doing major rewrites, there’s either something wrong with your work, or there’s something wrong with you, and I’m guessing your work is fine.

Your problem may be that you’re a perfectionist, and don’t want to let the piece go. Don’t mistake perfect for finished. It will never be perfect, but it will be finished. And if you’re on a fifth, sixth, and even seventh read-through, you’re just stalling. Ship the damn thing and be done with it!

This is the copy editing stage. Look for misspellings, bad grammar, and punctuation. Make sure all the T’s are dotted and all I’s are crossed (I know what I said).

The House Building Analogy

As you’re starting out, this whole process should take about 48 hours, but spread over three days. Write the first draft in the afternoon, after thinking about and ruminating on the topic all morning (thinking about it will help you crystallize your thoughts when you actually sit down to write). The next morning, first edits. That afternoon, second edits. The morning after that, final polish.

Think of it like building a house: the first pass through, you’re putting up the walls and roof. The second, you’re shifting walls around and making some small-but-significant changes to the floor plan, but the outside walls are in place. On the third pass through, you’re putting up the drywall and painting. And on the final pass, you’re installing the drapes and light bulbs.

As you get better, you’ll find you can skip that third step. You’ll be confident enough in your word choices and writing ability that you don’t need so many rewrites. Even so, I still recommend taking about 24 hours to complete a piece. Write it in the afternoon, do rewrites in the morning, and final polish in the afternoon again.

Writing is one of those skills we all learned in school, but many never developed afterward. It’s easy to write, but it’s hard to write well. If you can do these four steps, your writing will become tighter, more interesting, and more enjoyable to read. And you’ll even like doing it.

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Five Best Blogging Service Providers in Indianapolis

It’s a great exercise in humility and a test of your ego to answer the question, “who are the five best blogging service providers,” and being told you can’t name yourself.

(Of course, anyone from Indiana would know better than to name themselves. Hoosiers are a humble people, after all.)

But who would I name as good content marketing/blogging service providers? After all, I should know this community and industry fairly well.

As I thought about the question, I thought back to my friendships that I’ve established over the years, and the people I’ve shared ideas, projects, and even clients with. And these are the five people and companies I would pick as five of the best blogging companies in central Indiana (in no particular order).

  • Metonymy Media: President Ryan Brock has made it a mission to hire only creative writing graduates, which is good, since creative writing as a professional pursuit is difficult. But it also makes Metonymy great story tellers. If we do face an impending content shock, then the storytellers are going to be the ones who win. He’s also managed to grow Metonymy into a sizable agency with several professional writers, and taught the city of Indianapolis what “metonymy” actually means. Ryan is also the founder of Indy WordLab, a writers’ meetup I attend nearly every month.
    • Lindsay Manfredi. Seriously, how can you not be impressed by someone who has her own band?
  • Raidious: CEO Taulbee Jackson and I wrote The Owned Media Doctrine together last year, and I ended up learning a lot from him about content marketing on the enterprise level. They treat their content marketing efforts like a newsroom focusing on each day’s stories, being able to provide content to clients within hours, not days. Raidious also ran the Social Media Command Center for Super Bowl XLVI, a practice that every Super Bowl has adopted since then, and will continue to do so.
  • Lindsay Manfredi: She was one of the first bloggers I met when I started in this business, and I’ve learned a lot from watching her work. She was also willing to give advice when I needed it, and I’ve even referred a couple clients to her. Plus I love her energetic writing style — it matches her in person energy and the energy she brings to the stage when she’s playing live music around the city.
  • Digital Relevance: I’ve known Jeremy Dearringer since Digital Relevance was Slingshot SEO, and the company was just three guys doing SEO work for corporate clients. They’ve suffered under Google’s different algorithm changes, but have managed to pivot and become a content company that does SEO. They’re still one of the biggest tech employers in the city, and I’ve known several people who have worked at Digital Relevance (and Slingshot) at one time or another. If anyone knows SEO better in the Midwest, I haven’t met them.
  • Jackie Bledsoe: I first met Jackie during the Branding Yourself book launch in 2010, and have helped him as he learned about blogging and the professional copywriting life. He has parlayed his hard work into becoming one of the premier bloggers on fatherhood and family, writing for several family-related websites and publications, interviewing several celebrities, launching a podcast for couples, and is even working on an educational series that may turn into a book and speaking tour.

Those are the five people who I look to for my own inspiration and ideas of what I should be doing in running my own business. I try to learn from their creativity, their storytelling, work ethic, attention to technology, and energy. Hopefully I’ve been able to take something from the best of each of them and incorporate it into how I work.

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Weird Habits To Improve Your Writing Skills

Professional baseball players have any number of superstitions they follow to improve their game. They have lucky underwear or a special charm. They don’t change their socks when they’re on a hitting streak. And no one talks to the pitcher throwing a no-hitter.

I’ve developed some of my own weird habits as a way to improve my writing. My ultimate goal is to make my writing as direct and succinct as possible, and I am always trying different techniques to achieve the desired results. Here are three habits I’ve developed over the years as a way to improve my writing.

1. No Orphan Words

In typesetting lingo, widows and orphans are leftover words in a paragraph or page. Widows are the last line in a paragraph that appears on the next page. An orphan is a single word on its own line at the end of a paragraph.

When I’m using my laptop’s word processor, I will often rewrite entire paragraphs just to get rid of that one trailing word. The orphan isn’t actually a problem in itself, but by eliminating it, I make sure my sentences are as tight as they can be.

2. No Sentence Longer Than The Page Width

Back in the 1980s, my friend Bruce Hetrick was the communications director for the mayor of Fort Wayne, and often wrote his speeches. Since he wrote them out on the typewriter, his practice was that no sentence could be longer than 6.5 inches, the width of a single page with one inch margins. He would then rewrite it and lay it out so the mayor could read it (larger type, wider margins), but the original text had to conform to Bruce’s line length rule. This made the mayor’s lines short and easy to say, rather than long sentences that required stopping for a breath in the middle.

This is another sentence tightening technique you can try. By getting rid of extraneous words to make your sentences fit a single line, you can keep everything drum tight. I’ve tried this when I’ve done speechwriting, but I tend not to worry too much about it for my regular writing.

3. Use a Typewriter

I bought an old manual typewriter several months ago, a 1956 Smith-Corona Super-Silent, and started writing my newspaper humor columns on it. Not only is it much slower going — I have to use my index fingers to jab the keys — but there are no delete keys, no copy and pastes, no rearranging paragraphs. I have to yank the carriage return at the end of every line, and there are typos galore.

Everything I do on the typewriter is deliberate and requires forethought. On a computer, I can type and think at the same time, because I type fast. While I’m writing this sentence, I’m already thinking about the next three.

But with a typewriter, it’s much slower. I type out a sentence and because I type so slowly, I can’t think about anything else. I have to sit and think about what comes next. Imagine taking 5 – 10 seconds between sentences before you write the next one. Then when you type it, you either have to follow the direction it’s going to take you, or you have to go back to the beginning of it and start X-ing out the sentence and typing a new one.

While it hasn’t changed my overall writing habits, using a typewriter is causing me to use some different writing muscles that I haven’t used since I was 14 and would play around on my parents’ electric Smith-Corona.

My wish as a writer is to sound more like Ernest Hemingway, Elmore Leonard, or Mike Royko, all masters of the short, powerful sentence. These three writing habits have helped me work toward that goal, although there’s always something new I can do.

What are some of your writing habits? What do you do to improve your writing? Leave your ideas in the comment section so I can steal them we can discuss them further.

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Bad Content Is Worse Than No Content

Yes, that’s right. You’re actually better off to have no content whatsoever on your blog than to put up bad, or even mediocre, content. That’s because bad content will drive people away forever.

Jake Athey’s recent post on The Next Web, Bad content is worse than no content: How to create stuff that doesn’t stink argues that customers will judge you and your website based on the content they find.

Visiting a website with filler content is a lot like walking into a living room and finding a coffee table book like “Extraordinary Chickens” or “United States Coinage: A Study By Type.” As a visitor, you’re under no obligation to read either book, but you have to question the judgment of the person who chose them.

You can see the original French version of this billboard here.
As Kyle Lacy and I said in Branding Yourself, you’re better off not being on a social network than only being on it sporadically, because it shows you’re not committed. A complete absence, while not desirable, is understandable.

So how much worse is it that your bad content, even regularly-posted content, is worse than not being on there at all, or even on it sporadically? How bad does it have to be that “no content” is preferable?

In his post, Athey offers three tips to creating good content:

  1. Set a measurable goal.
  2. Give your visitors what they want.
  3. What can we offer that nobody else can?

The underlying idea of Athey’s article is that everything needs to be well-written or well-produced. As he said, “anyone can produce Web copy, infographics, videos, slideshows, white papers, blog posts, cartoons and interactive gizmos – but not everyone can do it well.”

Doing it well is going to give visitors a reason to show up. Being “good enough” is no longer good enough. Good enough gets you the bronze. Winners do it well.

Content First, Design Second

Remember, content is not filler. It’s not the stuff you drop in once you’ve got your beautiful design all finished. Content is the whole reason people come to your website. They want to read, see, and hear what you have to say about your product or service. They’re not there to see your color scheme, font choice, or layout.

If you put content first, and design second, everything will fall into place.

Your content has to:

  1. Be well-written. This above all else: to thine own words be true. You can’t just write like a high school student. Don’t use too many words, or needlessly big words. Use proper spelling and grammar. Writing is not one of those “good enough” activities. Your content needs to be awesome. Don’t trust your content creation to someone who doesn’t have a passion for words. You may even want to hire a professional, because mediocre content can actually lose you money. (Consider it an investment.)
  2. Be interesting. I can take the most boring, tedious idea and write it perfectly, but it will still be boring. Boring content is usually overloaded with stats, overly technical, or uses enough qualifiers and jargon to make a scientist squeal like a 12-year-old girl meeting Justin Bieber. Unless you’re writing an academic paper or journal article where that kind of writing is actively encouraged, focus on writing to a general audience. Make your writing accessible.
  3. Use stories. You’ve heard it over and over in content marketing articles, but it bears repeating. Stories make points better than stats and concepts. As the holidays are coming up, pay attention to the nonprofit fundraising letters that come to your house. Every single piece will tell a story about a single adult/child/organization that needs your help. The story is the hook that gets you interested. Convey your information with stories first.

(Yes, I realize I’ve completely left out the infographic designers and video and audio producers from this list. I’m a writer, I do words. If you want something on infographics, videos, or podcasts, read back through the list and anywhere you see “writing,” put in your favorite medium.)

The Internet is so saturated that we’re at the point where bad content is toxic, and mediocre content is enough to drive people away. That means stop worrying about publishing every day, because you’re not giving us great or new ideas, you’re recycling the old ones. Publish when you have something interesting to say instead, and people will stick around to see what bit of awesomeness you’re sharing.

Focus on creating only the best content you can be proud of, something that you’d be willing to share if someone else had written it. If you can’t be proud of it, don’t publish it.

Photo credit: Urban Artefakte (Flickr, Creative Commons)