Five Tips to Being Productive While You’re on the Road

Paul Lorinczi, president of Professional Blog Service

I’ve been traveling a lot lately, with speaking gigs and client meetings, and I’m finding it harder to be productive, especially when these are all day trips, and the time I would normally spend in a hotel or a coffee shop is instead spent driving to or from my events. I’m also a regular entre-commuter, carrying my office in my backpack and working wherever I can find a coffee shop with free wifi.

While days like this mean a lot of evening, night, and weekend work (and a lot less sleep), there are some ways I have found I can still be productive while I’m out and about.

  • Get someone else to drive. When Paul and I drive anywhere, we take turns driving, so the other can get some work done. Get a friend or colleague to drive you to an appointment, or once you’re a big shot making a few thousand bucks for a speech, hire a driver. Do some work while the other person drives, and don’t be afraid to say “I can’t talk right now, I have to get this done.”
  • Keep projects “in the cloud” on your laptop. When we’re driving, I can tether my mobile phone to my laptop and get some very slow, basic wifi. This means that loading websites, answering emails, and writing blog posts is painful and I just give up. Instead, I write email responses and blog posts on my laptop and upload them when I get to a coffee shop or my destination. Since our writers turn in their submissions via Google Docs, I download them before I ever leave, make the changes, and upload them when we get to our next stop.
  • Paul Lorinczi, president of Professional Blog Service

    Paul's working on our new monthly email newsletter.

  • Plan for work breaks. I’m sitting in a coffee shop in Columbus, Indiana, on the way back from giving a talk in Lexington, KY, to write this post, because we had some client work to take care of. Yes, we could just keep going, but we’re about to head north into Indianapolis’ rush hour traffic, and by delaying now, we’ll miss the bulk of the 5:00 rush. It also lets us get some work done so we don’t have to deal with it when we get home. Why slog through rush hour traffic only to do some more work when we just want to relax? Normally, we try to plan a 30 minute break in our longer trips so we can stop off and handle any surprise client requests — publishing a blog post, sending a Facebook message, responding to a tweet — that come in while we’re in the car.
  • Make phone calls instead of emails. My efficiency-expert friends say to stay off the phone and send emails, because I can write a note in two minutes, but a phone call can take 10. But when I’m driving, I’ve got 2 – 3 hours before I get to my location, so why not kill some time on the phone? I get to make that personal touch with people I do business with, and I avoid the 10-email-exchange that we try to do to get a task out of our inbox and into the other person’s. In some cases, a phone call even lets us finish a project completely.
  • Plug your laptop in whenever possible. I’m watching my laptop slowly drain its battery to below 50%, and I remember that I didn’t plug in earlier when I had the chance. Whenever you stop for a quick break (#3), your time and productivity may be limited by the fact that your battery wasn’t charged previously. This also cuts your productivity in the car — if your battery dies, you and your companion are forced to talk about your feelings any topic that randomly comes to mind. One way to avoid this is to get a DC converter for your car, like the truckers use. Get a decent one at your local hardware store or a truck stop, and plug it into your car’s cigarette lighter, then plug your laptop into it. Some really good ones even have a USB charger so you can charge your mobile phone with your USB cable.

What are your tips? How do you keep productive while you’re in the car? Leave a comment and share your wisdom.

Be an Entre-Commuter With Just a Latte and a Laptop

I’m the mayor of my office and my church.

At least that’s what Foursquare tells me. I’ve checked in enough times at both places that I’ve been declared the mayor.

Foursquare is a location-based social networking site that lets you tell people where you are via Twitter and Facebook.

Think: 50% friend-finder, 30% social city guide, 20% nightlife game. We wanted to build something that not only helps you keep up with your friends, but exposes you to new things in and challenges you to explore cities in different ways.

You check in at different places around a city, give tips and recommendations, and in general get to know your city better.

I’ve been using FourSquare a lot lately, especially after I got my new Droid phone a few weeks ago.

I’m starting to earn the reputation for being out and about all the time. I check in everywhere I go: the office, the coffee shop, the library, the grocery store. I’m not out any more than usual. I’m just telling people about it.

But it’s become a whole lot easier now for me to be out and about too, thanks to my laptop and the proliferation of free wifi around the city. I’ve become a real entre-commuter.

(Entre-commuter: entrepreneurial commuter who works out of a coffee shop, cafe, restaurant, library, or any other place with free wifi. Term coined by Erik Deckers and Paul Lorinczi to justify why they don’t sit in the office all day, every day.)

We came up with the term entre-commuter for those people who own their own business and have the ability to do it anywhere. They can do it from home, the local library, or their local coffee shop. We happen to favor Hubbard & Cravens in Broad Ripple, although I’ll travel just about anywhere around Central Indiana for good coffee.

The great thing about being an entre-commuter is that you get to network with other people, and collaborate with them on occasion. I can’t tell you the number of people I’ve met with, helped, provided connections for, and done business with, just because we both happened to be out at the same time in the same place. And meeting some of the same people in the same place several times has blossomed my network beyond the typical Chamber and other networking events.

Where do entre-commuters gather?

I prefer to patronize local coffee shops and restaurants, although I’ll hit the occasional chain once in a while. We need to support our local establishments more than the chains — the chains don’t support our local economies. The locals do.

Is there entre-commuters etiquette?

There are a few rules for entre-commuters. They’re fairly common sense, but I still see people violate them from time to time.

  • Don’t camp out. They have to turn tables during peak times. If you’re sitting with a computer and a bottled water over lunch, they’re losing money on you.
  • Only occupy tables during low times. Don’t take up a 4-top all by yourself if you can help it, and don’t be afraid to share a table with a stranger either.
  • Buy something. Spend money, and more than just a little. Don’t buy a $2 coffee and then sit for 8 hours.
  • Be respectful. This is someone else’s business, not your office. Don’t treat it like it’s your place. You’re a guest.
  • Keep your voices down. Other people are there too, so don’t have loud conversations. You’re not at the club, you’re at a quiet little shop.

Entre-commuters just need to be somewhere we can find free wifi and good coffee. Somewhere we can connect online and offline. Find your local shops and spend some time there. See if you can create some business, as well as giving the local shops some business as well.

Photo: Nina Turns 40 blog