Category: Tools

Who has time to do the work today?

Clock - who has time to get work doneThere has been a lot of news lately on how companies are really not hiring right now. A recent report talks about how a companies are hiring temp workers, but they are not hiring them to stay. In the past, a common practice was to test drive a worker then offer them a position. Hiring them as full-time employees is not happening right now.

So, who is getting the work done?

When I joined ATA Airlines back in 1997, George Michelsons brought in Bain and Company to basically prepare the company for sale. The process was to get rid of a lot of people and put more jobs onto fewer people. While this strategy worked around the country for Bain, it usually preceded an upgrade in office automation to ensure the work could still get done.

The office automation phase did not occur at ATA Airlines.

The result was a lot of stressed out people carrying around their imaginary trays trying to figure out how they were going to fit one more item onto an already heavy load. No longer were people interested in teamwork, they were more interested in self-preservation. It created a lot of ill-tempered people in the process.

As some of my clients reveal their corporate cultures, I am finding similarities to what I experienced at ATA Airlines. No one has time to commit to anything above and beyond what their core responsibilities are. According to the Wall Street Journal, it is not projected to get much better – CEO’s are reluctant to hire.

What are the solutions?

The easiest is what is being done by some today. Hire temp workers to get things done. They may cost a little more in the short-term, but allow you to avoid the headaches of hiring employees and their costs over the long-term. There are a lot of companies providing these services.

Sometimes, just hiring a grunt worker is not enough. Sometimes you need a professional person to do the work, you don’t have time to do. There are companies being set up that can act as your Marketing Department, your Accounting Department, or your HR Department. They can do it at a cost that is far cheaper than hiring full-time employees, but are focused solely on getting work done for you.

So, look around and ask yourself, are you and your colleagues a bunch of stressed out grumpy people not really accomplishing much because there is too much to do? There is help out there that can help your company meet its strategic goals for the year.

We actually put together a white paper on the ROI of outsourcing blogging and social media. You can download it here, if you want to take a look.

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About the Author: Paul Lorinczi
Paul Lorinczi is the President of Professional Blog Service. The goal of the company is the help clients use Blogging and Social Media to expand their business online through planning, execution, and measurement.

Are You a Pioneer or a Settler?

Are you a pioneer or a settler? Do you blaze trails, follow them while they’re still rough, or wait until there’s a nicely paved road?

Being a settler is easy. You just tread down the same old path everyone else has, making sure it’s safe. But being a pioneer is tough. You’re the first to pass this way, you’re not sure if you’re heading in the right direction, and some days you’d swear you’re going the wrong way. But the rewards are well worth it.

So how do you pioneer your new niche? How do you become a leader in your field, especially when there is no niche, or the people in it are not connected? In this case, it’s actually easier to be the pioneer, rather than to be one of many. By the time the settlers are finally getting involved, there’s a traffic jam on the road the pioneers have paved. But by this time, you’ll be way ahead of the pack.

Becoming a Pioneer

Here are a few tools and techniques you can use to establish yourself as an expert in your chosen field. Before you start, make sure you have identified your niche, know who the players are, and actually have some content on your blog or website.

  • Find your flock. Use NearbyTweets.com, Twitterment.com, and Twitter Search to locate them and start following them. Avoid those “get 2,000 followers per day” spam programs, and earn your followers the honest way.
  • Talk to strangers. Read and comment on the blogs of other people in your industry. If there aren’t any, find logical allies to your industry. If you manufacture marbles, and you’re the only marble manufacturing blog out there, find marble collectors and marble players. Leave comments on their blogs and respond when they leave comments on yours. Not only do you build up some link juice, you create relationships with potential customers.
  • Share knowledge. If you find articles that would be of interest to your audience, share it with them on Twitter and your blog. Write commentary about the articles on the blog, and share those as well. If you can become a source of knowledge, people will look to you for answers.
  • Consider video. Gary Vaynerchuk of WineLibrary.tv and the author of Crush It, has built a social media footprint like an elephant’s by using video to sell and promote wine. Do video posts of you sitting at your desk, pontificating about industry goings-on. Publish excerpts of you speaking at conferences and events (this is also useful if you’re trying to build a speaking career).
  • Build your contact list. As you meet new people, keep your contacts organized in Gmail. If you use Outlook, sync it up with Gmail and keep that list fresh. Gmail is the go-to contact list by every social networking tool out there. Want to find friends on Twitter, LinkedIn, or YouTube? They’ll import your Gmail contact list with no problem.

These are just a very few steps to get yourself started finding your niche. I haven’t even touched on LinkedIn or creating an industry-related social network yourself. But these are enough steps to get you started.

What other tools and steps do you recommend? Leave a comment, and we’ll try to feature it in a future blog post.

Photo: Wikimedia Commons

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About the Author: Erik Deckers
Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

PR Pros Take Note: Social Media is Changing the Way Companies Communicate

Social media continues to grow and have a big impact on the way corporations are communicating, both internally and externally. And now we have proof.

In their paper, An Analysis of the Increasing Impact of Social and Other New Media on Public Relations Practice, Dr. Donald Wright, professor of Public Relations at Boston University (official motto: “No, you’re thinking of Boston College”), and Michelle Hinson, director of development, Institute for Public Relations, found that social media continues to have a positive effect on the way organizations are communicating.

Every year for the last four years, they have looked at the impact social media has on corporate communication, mainstream media, the perception of blogging, and the public relations industry. They surveyed PR professionals from around the world, and received 574 usable responses. The 2009 study compared data between 2008 and 2009. The results may surprise you. (Or not. You’re a hard bunch to please.)

Has SM helped companies communicate (TABLE)

In a nutshell, the belief that social media is having an effect on external communication has grown by 11% from 2008 to 2009; internal communication has grown by 7%.

Similarly, the duo found similar results when they asked whether social media complimented traditional mainstream media, or conflicted with it. In 2008, 75% believed it complimented, but in 2009, that number grew to 85%

Does SM compliment traditional media (TABLE)

While the report is chock full of useful statistics (yes, I said “chock full;” I’m from Indiana, what do you want?!), these two are rather important for PR professionals. These two stats speak volumes about what PR professionals should be thinking about social media, and how they can and should be pitching it to their clients.

  • Companies are beginning to use social media to speak to customers. The fact that this number has increased by 11% from one year to the next says that companies are starting to take notice. And this trend will only continue to grow over the next few years. If your clients aren’t using social media, point out that their competitors are. And unless your client wants to slowly melt away into irrelevance, they will start using social media to get their own message out.
  • Publicity should no longer rely on traditional media. I recently wrote a blog post for a client about Generation Y, and how some marketers are calling this 82 million-strong demographic “The Unreachables.” That’s because they don’t read newspapers or watch TV. They read Yahoo, watch YouTube, and text the bejeezus out of each other. If you want to reach Generation Y, go to where they are, don’t make them come to you.
  • Your biz dev job just got easier. If more companies believe social media is beneficial, conversely fewer companies believe it’s detrimental. As a (thankfully) former salesman, the customers I truly hated where the ones who never saw the need for whatever I was selling, and were often stubbornly obstinate in refusing to try to understand why it was important. Now, while these stats don’t mean that 84% of all companies are open to using social media for external communications, it does represent a decrease in the number of companies that refuse to participate in social media. For the salesperson, this means fewer puzzled looks and steadfast refusal to accept that their thermal fax machine is now passé.

There are a lot more data points the study demonstrated, and a lot more surprising results that bloggers, social media pros, PR pros, and the mainstream media can all learn from. We’ll discuss some of them in future posts.

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About the Author: Erik Deckers
Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

Five Essential Tools Any Crisis Communication Pro Needs

Social media is becoming more and more important to an organization’s response to a crisis. While my own crisis communication experience is with public health emergencies, like pan flu epidemics and the threat of anthrax attacks, other crisis comm pros are dealing with reputation management, negative publicity, liability lawsuits, product recalls, etc.

Thanks to social media tools, there is no reason a crisis communication pro shouldn’t have these tools in his or her toolbox, ready to respond to an emergency within minutes, rather than hours, or even days.

Whether you’re a government agency dealing with a massive emergency, or a famous athlete caught with his pants down, you need to be able to respond quickly and truthfully. You need to get ahead of the speculators and talking heads whose grinding of the rumor mill can do more harm than the actual truth.

Many organizations, especially government agencies, are still using old-school media to get their news out. The problem is they’re trying to reach a newspaper audience with timely news, but it’s changed in the last 30 minutes. Or they’re trying to reach the TV news by 3:00 p.m. for a 5:00 broadcast, while most people are still in their cars. And in many cases, broadcast media only spends seconds on your story, and the newspapers are only devoting a few precious inches to your side of the story.

With social media, you can bypass the media filters, reach the greatest number of people, and in many cases, get the news out before the mainstream media. This is especially useful if you have time-sensitive information, like medication dispensing points, product recalls, hours of operation, etc.

I’m not saying you should ignore the mainstream media (MSM), or quit using the old methods. Rather, consider adding social media to your arsenal.

  1. Blog: A blog is a great way to publish an entire news story. In many cases, the MSM will use your blog as a source. If you’ve done most of the legwork for them, they’re more inclined to use the information you provided. I had one newspaper in Indiana that would reprint my press releases verbatim, I thought about changing my name to “Staff Wire Report” just so I could get the credit.


    Strategy: Appoint a blog writer you trust, and give him or her carte blanche in reporting the latest news.


  2. Twitter: Twitter lets you reach people quickly and easily. Create lists of important people who will need to hear your news: journalists, fans, customers, vendors, etc. Don’t just use Twitter for barfing out news though. You can use Twitter to talk with people and establish relationships. If people like you, they’re likely to want to hear your news, making you a trusted news source.


    Strategy: Have conversations, provide information, correct misinformation, and answer questions.


  3. Facebook fan page: If you’re a B2C company, nonprofit, or government agency, you need a fan page. If you’re B2B, the debate still rages on. People get their news from different sources, and they get their social media from different tools. So you need to match their information-gathering habits. Since Facebook boasts over 350 million world-wide users, a lot of people are getting their news here.


    Strategy: Run your blog and Twitter feeds through your fan page. Follow the conversations people are having on the page, and participate in them.


  4. Analytics: You need to measure your results and see what works. If nothing else, put Google Analytics on your blog, and set up some Google News Alerts. They only updates every 24 hours (Google News can email stories as they appear), but it’s free, and ideal if you’re not trying to monitor events in real time. StatCounter.com is free and up-to-the-minute, although it will only record 500 hits in a day (you can upgrade to the paid version if you need it). We use Yahoo Analytics (paid subscription), because it has real-time updates, and we can graph everything out. To see what people are saying in the social media stream, try something like Radian6 or ScoutLabs.


    Strategy: Adopt at least one analytics package, and use it to monitor the success of your social media strategy. Compare it to your traditional methods, and see which tools are bringing you the best results. Plow more time and energy into the successful ones, and see if it’s possible to roll the less-successful ones into your new strategies.


  5. A laptop and wifi network card: I know, this one seems so painfully obvious, it’s ridiculous to even include it. But you’d be amazed at the number of organizations still running on desktops, or laptops without wifi. It’s great to be able to visit any location with free wifi, and logging in — I’m sitting at a Subway restaurant as I’m writing this — but what if you’re in an emergency and you’re in an area without wifi. What do you do if you’re responding to a local emergency, and the fastest Internet connection in town is the dial-up credit card machine at the gas station?


    Strategy: Bug your boss until you get a laptop and wifi card (Verizon has the MiFi, a mobile wifi hotspot you carry), and then learn how to use it; these other four tools are useless if you’re ever caught without a laptop and wifi. Use the mobile setup until it’s second nature. If you’re ever caught out during an emergency, you don’t have to pull out the manual just to figure out how to use the wifi card.


There are more tools available than you could ever hope to master, most of them supporting one of these five basics, but these are the ones you can build an entire crisis communication plan around. If you can figure these out, you’ll be miles ahead of those organizations and agencies who are still trying to figure out the fastest way to fax a one-page press release to 500 different newspapers in less than six hours.

Photo: Fire Monkey Fish

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About the Author: Erik Deckers
Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

Six Social Media Predictions for 2010

Social media has already grown by leaps and bounds. At last count, Facebook had 350 million users. Twitter has grown by more than 1,444 percent year-over-year by June 2009.

If 2009 was any indication of social media’s success, 2010 is going to bring about some new changes and the way things are done. Social media growth won’t happen by your parents joining Facebook (if they haven’t already). It will happen because the business world is starting to see the light, and companies will start flocking to it in droves.

These are our social media predictions for 2010.

  1. Business blogging will grow. (Oh sure, way to go out on a limb there, Nostradamus.) While this may seem obvious to some, it’s not as obvious to the corporations themselves. Blogging has become more accepted as a part of a marketer’s toolbox. But it’s not just limited to the entrepreneur or small businessperson. Corporations are starting to use blogging as a form of corporate communication. Ford Motor Company already uses a blog for their media center, the CDC uses a blog as a way to communicate public health issues to the media and general public. This is only going to grow more as time goes by.

  2. Social media will lose its virginity next year. More and more people will begin to make money through social media, despite the protestations and gnashing of teeth by the social media purists. We’re seeing it already, as spammers and MLMers are using Twitter to sell their ebooks, nutritional supplements, and online marketing plans. However, people like Kyle Lacy, Jason Falls, and Chris Brogan are helping companies figure out how to actually make money with social media. And as more people adopt a “meh” attitude about the whole “selling on social media” controversy, and it becomes more seamless and less interruptive, the trend will only grow.

  3. Social media will become more accepted in big corporations. This one will be a harder sell in the halls of large corporations, but some of the more forward-thinking corporations are going to jump on the social media bandwagon sooner rather than later. I’ve spoken with a banker who’s looking into Twitter, and there are several lawyers who are looking at the micro-blogging platform as a way to increase their name recognition in their chosen area of specialty. And when a cable giant like Comcast can find success on Twitter with @ComcastCares, you know the other corporations can’t be far behind.

  4. Android will eat iPhone’s lunch. We’ve been discussing this one around the office quite a bit. Rumors are swirling that the iPhone may come to Verizon in Q3 2010. This may be too little, too late, since a lot of people are buying the Android because it’s available on their favorite network. But even if people hold off buying a new iPhone until it’s available in the fall, the Android will still see their enemy crushed before them, and hear the lamentations of the women.

    The same thing will happen like it did in the ’80s when the IBM PC and PC clones swamped Apple and took the high-end business market away from them. Or when Windows overpowered Apple’s Macintosh in the business world in the ’90s. Apple has the manufacturing capacity to fulfill AT&T users’ needs now, but if they offer the iPhone to Verizon, Sprint, T-Mobile, and any of the international carriers, they’re going to have problems filling orders. On the other hand, LG, Samsung, Sony, Motorola, HTC, and Hunwai (China) are all the licensed Android manufacturers. Their combined manufacturing might is more than enough to meet the demands of the Android users.

  5. Mobile will become more important. David Armano of Harvard Business Publishing talked about his Six Social Media Trends for 2010, and said that mobile will become especially important as more corporations start enforcing social media policies at work. The social media break will become more prevalent, as people totter off to the bathroom with their iPhones and Droids to send a quick note to their Twitter followers or update their Facebook status. The ramifications for bloggers is that your posts should be shorter, easier to read, and your blog software should have a mobile version plugin. (Hat tip to my good friend Lorraine Ball for this one.)

  6. SMS will become obsolete. As users continue to buy smart phones and phones that have email, Twitter, chatting, and other communication features, the desirability to pay your cell phone carrier $.04 to send a message will become less attractive. Since Twitter is free, how long will it be before restaurants, movies, sports teams, and other entertainment venues start offering DM clubs to members? They’re already doing it with text services, so can Twitter and other micro-blogging programs be far behind?

So what do you think? What are your predictions for 2010? Leave a comment and let’s see what others are thinking.

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About the Author: Erik Deckers
Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

How Small Newspapers Can Use Social Media to Grow Readership

Originaly published at the DeckersMarketing.com blog.

I’m not going to repeat the same sad-but-scary stories of how newspapers around the country are folding up like, well, newspapers. No stories about the Seattle Post-Intelligencer going online-only, the Rocky Mountain News, the San Francisco Chronicle. No stories about how Gannett is hemorrhaging all over the place, and their only response is to cut the one thing that brings people to their newspaper: local news reporting, and get their local information from an out-of-town national source.

I don’t have to tell you any of this, because if you’re in the newspaper business – and God bless you for it – you know all of this.

But I’ve said for the past year that while the big city newspapers are going under, the smaller newspapers are in a better position to be able to weather the storm. The smaller newspapers I know, especially the weeklies, are not even messing with national news, because the dailies and TV news have it sewn up. Their advertisers are local merchants who don’t have to choose from a plethora of advertising outlets. There’s one game in town, and the newspaper is it.

That’s not to say everything is sunshine and roses for the small newspaper. But, like I said, they’re in a better position to come out of this alive.

One thing that’s going to help them succeed is to start participating in social media. You’ve heard the term before. The mainstream media is talking about Twitter, you know people who are on Facebook, and you’ve finally learned that a blog is not what a blumberjack gets when he chops down a btree.

I’m sure your first reaction is going to be, “But most of our readers are over 50, and they don’t use the Internet.” That’s true, they are and they don’t. But what about your readers who are under 50, and are online? Or better yet, what about the teenagers and 20-somethings who are online and aren’t your readers? Where do you think they’re getting the news from? The New York Times online, The Associated Press online, and of course, your closest metropolitan daily newspaper (at least while they’re still around). Why shouldn’t you try to go to the place where they’re getting their news too?

Because they’re going to be 30, 40, and 50 one day. And if you’re not providing them online news now, you won’t be around to play catch up later.

So how can you, the small newspaper editor, use social media to stay afloat, and possibly even grow?

If you look at the social media landscape, you’ll be overwhelmed with choices and terminology. I’ll try to explain a few of the basics, and you can go from there.

1) Put your newspaper online. Most dailies have a website, and some of the weeklies do. If you don’t, find a way to get it up there. You already lay the paper out on the computer, so it’s no extra work to paste the same article in an online window and hit the Publish button.

HOW:You can turn your paper into a blog (there are some great WordPress templates that lend themselves to newspapers, or you can get one of the newspaper-website software packages, like TownNews.com. (The Greenfield Reporter in Greenfield, IN uses them. Full disclosure: they publish my Laughing Stalk humor column in four of their satellite newspapers.)

BENEFIT:Here’s the great thing: an online newspaper can be another source of revenue for you. Advertisers who are appearing in your print edition may be interested in paying a little more to also appear in your online edition. Businesses that might not be able to afford an ad in your paper may be interested in the lower ad rates of the online version. You can track the performance of their online ads, and use those figures to show how effective they are, and charge the appropriate rates.

2. Join Twitter and use it. Twitter is a micro-blog (as compared to a regular blog), because you only have 140 characters to convey an entire message. That message can be straight text, or it can be a link to a website, blog post, or a headline and link to a story on your website. If you’re on it, you can follow me at @edeckers.

I follow several Twitter feeds from national and local news sources, including the New York Times, NPR, WTHR (Indianapolis’ NBC affiliate), and Toronto’s Globe and Mail (hey, I like to feel sophisticated). While I tend to ignore most of the tweeted (a Twitter message is a tweet) articles, there are times one of the headlines catches my eye, and I click on it. There’s also @BreakingNewsOn, which has tweeted news stories before the mainstream media even showed up.

HOW: This one is simple, go to Twitter.com and sign up. Use your paper’s name (set up a separate one for your personal use). Download TweetDeck and Twitter Local. You’ll send and receive Tweets on your TweetDeck application, but you can search for local Twitter users through TwitterLocal.

As you follow your local people, they’ll follow you in return (it’s an unwritten rule). Then, just feed your news headlines and links to them as they come up (you can even automate this process at TwitterFeed).

BENEFIT: People will come to rely on you as a source for news. They’ll retweet (forward) your articles to your friends, and you’ll start attracting readers from outside your fair city or town. I’ve had visitors to my blog from as far away as England and Australia just because of Twitter.

3. Join a social network. This one is a little tougher. There are thousands of social networks out there, so the question is which one should you join. Again, you want to stay local. Does your chamber of commerce have one? Or a local social organization? Maybe there is not even one in your community. That’s great! You get to be the one to start it.

HOW: Go to Ning.com and start one for your community. Advertise it in your paper and on Twitter. Get people involved in the community and with each other. Post some of your stories on the network, and get people to contribute their own. Now you’re not only a source for news, you’re helping to build your community.

BENEFIT: I’ve been involved in an Indiana-based network called Smaller Indiana>/a>, a social network for people who live and work in Indiana. It has resulted in some great opportunities for its members (I landed my job as a blog manager because of Smaller Indiana), and people have formed some profitable business relationships and fulfilling personal relationships because of it. We have become a voice for social, business, political, and environmental change in our community. Now imagine what it would be like in your community if you were responsible for creating that. What would that mean for your newspaper?

The best news of all of this? With one exception (TownNews.com), this is all free. You can get a blog for free at WordPress.com, join Twitter for free, and create a social network for free.

The only thing it takes is time and know-how. Since you’re already busy putting out a paper, and you probably don’t have the technical knowledge to jump into this with both feet, you have a couple of choices. Build it slowly and learn as you go along, or hire someone to set it up and teach you how to do it.

If you take the build it option, start with a free blog at WordPress.com, and set up a Twitter account. Publish your top story and an editorial on your blog, and promote it through Twitter.

If you have the money, hire a social media and blogging expert to get it all started for you. You’ll spend a few thousand dollars in the beginning, but if you manage this right, it will pay for itself for years afterward.

Last year, Wired Magazine editor Kevin Kelly said in a speech that the Internet as we know it is only 5,000 days old (5,300 by now). 5,000 days ago, we didn’t have maps, TV, news, photos, records, government forms, or entire libraries online. Now we do. Now people get their information this way.

What will the next 5,000 days bring? Or the next 1,000? Or even the next 10? What new technology will let people get news and information? And what will this do to you and your newspaper? Will you be a part of the next 5,000 days? Or will you be the thing the teenagers in your town learn about during their unit on local history?

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About the Author: Erik Deckers
Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

How Health Departments and First Response Agencies Can Use Twitter to Monitor Emergencies, Part 2

Yesterday, I talked about how local health departments (LHDs) can use Twitter to communicate about and monitor public health emergencies. I also talked about how to set up your own Twitter account. For nearly a year-and-a-half, I was the Risk Communication Director for the Indiana State Department of Health. I dealt with the media during public health emergencies, and took part in several incidents and training exercises.

A tool like Twitter would have been invaluable, and saved a lot of time and energy in getting valuable information to other first responders, the Incident Command structure, and even the media and public.

Be sure to visit yesterday’s post to see how to set up a Twitter account and what applications will make this extremely useful.

Today, I want to show what a Twitter exchange would look like.

A few more issues to take care of first:

1. GroupTweet.com. GroupTweet is a web-based service that lets you send messages to an entire group, rather than sending something to all of your followers, or typing in their names one at a time. If you need to speak to, say, an entire POD or the entire EOC, set up a group in advance, and assign all the members of that group. Then, when you need to send a message to only those people, follow GroupTweet’s instructions.

2. For training exercises and real emergencies, it’s helpful to set up accounts for the different NIMS roles (e.g. ISDH_INCMD is the Incident Commander for the Indiana State Department of Health). As the shifts change, make sure the new people have the username and password to the Twitter account.

3. If you are using a special term or keyword during the incident, like “ISDH” or “anthrax,” you can use a program like Tweetfeed to monitor Twitter traffic. This will pick up all traffic with that keyword, so you may be inundated with more traffic than just your group.

4. Set up a laptop running TweetDeck or Twhirl (or both), with an LCD projector to show the message windows on the wall. Make sure everyone can see it, but try to squeeze as many tweets on the wall as you can. (Use the display settings in the Control Panel.) Everyone working in the EOC is using the EOC software, as well as their own Twitter account, but they will be able to see the Twitter stream on the wall. They will also be able to respond to the messages from their own station.

5. Have the PIO could have a separate, public Twitter account that he or she can use to contact the media and public directly, rather than waiting for the TV news and newspapers. Updates are immediate and can be made as needed. Information given to a TV station could be obsolete 15 minutes after the news van has left.

Also, use the # hashtag if you’re talking about a more common term AND your timeline is public. This will let other people, like the media and concerned citizens, also monitor what you’re doing. Anyone who is using the #hashtag will show up in the general Twitter timeline through Twitter’s search function at search.Twitter.com or TweetFeed (they show the same feed. There are not separate feeds for each program). This is an important way for the PIO to monitor Twitter traffic on the incident.

Here’s how Twitter can work during an emergency.

Scenario: During a POD deployment in Clark County, you’ve got too many volunteers in one POD, you’re running out of medication at another, and a TV news crew is on site, but the Clark County PIO is not available.

Normally to handle this, the Operations Officer from Pod#1 would have to call the EOC to find out if they need to redeploy the volunteers. Someone else would call to get more medicine. A third person would frantically be trying to track down the PIO, and running around to find her. I’ve been in the scenarios where all these things are playing out simultaneously, and it’s often hard to get an answer because everyone is searching for their own answer, or working on their own part of the incident, and can’t be found.

While Twitter won’t eliminate this problem, it can help alleviate some of this chaos by making information more readily available. Here’s how:

The volunteer supervisor sends a Tweet, followed by a response from the EOC Incident Commander

Clark_VOLSUP: Clark County POD #1 has 12 too many volunteers? Send home or send elsewhere?

ISDH_INCMD: POD #3, First Haven Church, needs new volunteers. Send 8 there. Rest can go home.

Clark_VOLSUP: They’re on their way.

POD#1_OPS:We’re running low on doxycyclin. Will be out in 2 hours. Does anyone have more?

POD#3_OPS:We have plenty. Will send volunteer with 5 cases.

POD#2_OPS:Sorry, we’ve got just enough. Might run short near end of day.

POD#1_OPS:Channel 4 from Louisville is on site. Can’t find @Clark_PIO. Does anyone know where she is?

ISDH_PIO:@Clark_PIO is caught in traffic. I’m on site, and can handle.

POD#1_OPS:We’ve just sent processed our 10,000th person. How’s everyone else doing?

POD#2_OPS:We’ve had 8,000.

POD#3_OPS:We’ve had 12,000.

ISDH_PIO:Can I share this with the media? Any talking points I should give?

EOC_OPS:@ISDH_INCMD says Yes. 30,000 people through PODs, everything running smooth, enough meds for all. All PODs should finish by 10 pm today.

ISDH_PIO:Understood. Will contact @ISDH_INCMD when interview is done.

This short exchange has accomplished a number of things:

  1. They saved a bunch of phone calls, and chasing down different people to get an answer.
  2. It allowed for flexibility of someone else answering for the Incident Commander. The IC could have been standing nearby, unable to type out an answer, so someone else was able to do it for them. By using the @ reply feature, the IC can also see that someone has done this. It’s not lost in the shuffle.
  3. Using the @ symbol also delivered messages to the intended people, but publicly, so others can answer. The person who received a reply answer (@IDSH_PIO) was able to get the information they needed, but so did everyone else. Now, if someone needs to know where the PIO is, they have that information, instead of racing around again, trying to find out.
  4. It creates a record of what happened, which will help write the After Action Report (AAR), plus it gives a written transcript of the conversation, if needed. Just copy and paste all the Tweets into an index as part of the AAR.
  5. Each POD Ops director was able to share the number of people processed through POD with everyone. Best of all, they did it without sending an email. The information was immediately accessible, visible, and available to everyone. Emails tend to get buried and forgotten.
  6. The ISDH PIO was able to pick up some useful information – the number of people through each POD – just by following the general timeline. He would not have found this out otherwise, because the Operations.
  7. The Incident Commander was able to give the most important talking points to the PIO in a matter of seconds, not minutes on the phone. Or worse, the PIO never being able to reach the Incident Commander on the phone.

There are many more ways health departments and first responders can use Twitter. In fact, there are several social media technologies that health departments can use:

  • Ning social network engine to create a closed social network for all local health departments;
  • create a blog to give the public quick news updates, post press releases, address any rumors, and serve as a news source to the media. (Blogging can also help you keep the public updated without waiting for news channels;
  • and, using a a href=”http://en.wikipedia.org/wiki/Wiki_software”>wiki to create and share information (password-protected, of course) among health departments concerning large scale events, such as pan flu.
  • I’ll write about these technologies in future posts. In the meantime, if you have any comments, questions, or stories about how you’ve used these technologies, leave a comment.

    PG
    About the Author: Erik Deckers
    Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

    Resources for Crisis Communication Through Social Media

    Originally posted at the DeckersMarketing.com blog

    I just had an article published in a special report for members of the International Association of Business Communicators to communicate during the swine flu pandemic. (Cue the “Proud Moment” music!). Anyway, this inspired me to find other resources related to using social media for crisis communication. (And yeah, this includes a few of my blog posts.)

    Useful Social Networking Apps for Crisis Communication

  • TweetDeck – Browser for Twitter. If you’re new to Twitter, get this!
  • NearbyTweets – Website search app to find Twitter users in your city or state.
  • bit.ly – URL shortener. Use it on TweetDeck, and then track it with Twitalyzer or Bit.ly’s click tracker.
  • StatCounter – Measures website or blog traffic from minute to minute. Google Analytics is great, but they only update stats around 2:00 am EST. StatCounter may give you the numbers you need for rapid response during a crisis.
  • Blogger.com/Blogspot.com – Blog software hosted on their servers. Easy to use, especially if you’re not technically savvy. Owned by Google.
  • WordPress.com – Similar to Blogger: hosted on their servers. Not as easy to use as Blogger, but still pretty easy to use.
  • WordPress.org – Regular WordPress software. You download this and load it onto your server. You either need to be technically savvy, or know someone who is.
  • GoDaddy – Inexpensive server space and domain name (URL) registration. Not the best, but for cheap price and ease of use, it’s a pretty a good way to go. This blog is hosted on GoDaddy and uses WordPress.org.
  • Blog posts, PDFs, and PowerPoint slide decks

  • How Social Media Can Help the Public Avoid the Swine Flu (blog post)
  • Five Twitter Apps for Finding Local Twitterers (blog post)
  • How Health Departments Can Use Twitter to Monitor Public Health Emergencies, Part 1 (blog post)
  • How Health Departments Can Use Twitter to Monitor Public Health Emergencies, Part 2 (blog post)
  • What Can Swine Flu Teach Us About Crisis Communication Through Social Media (blog post)
  • Responding to Crisis Through Social Media (downloadable PDF)
  • CrisisBlogger – A blog about crisis communication (blog post)
  • Crisis Communication on the Social Web (PowerPoint slide deck)
  • Crisis Communication on the Social Web (blog post)
  • Advergirl – Crisis Communications and Social Media (blog post)
  • PR 2.0 – Reinventing Crisis Communications for Social Media (blog post)
  • Conversationblog – Using Social Media for Crisis Communications (blog post)
  • DaveFleet.com – Social Media and Crisis Communications: My Talk Is Cheap Presentation (blog post and slide deck)
  • DaveFleet.com – Social Media Reading for Traditional Communicators (blog post)
  • ActiveMetrics – Crisis Communications and Social Media (blog post)
  • In Case of Emergency – The NEW Disaster Media (blog post)
  • ReadWriteWeb – Social Media Used to Keep Flood Victims Informed (American Red Cross – blog post)
  • If you can think of any others, please feel free to add them. If you add enough, I’ll do an addendum to this post.

    PG
    About the Author: Erik Deckers
    Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

    Most Corporations Block Social Media

    When I worked in crisis communications at the Indiana State Department of Health, I was blocked from a number of sites that I actually needed for my job, and had to get special permission to be able to see. Once, when the State Health Commissioner had made a video that was put on YouTube, everyone in the department was blocked from ever seeing it.

    This apparently is not uncommon at all. According to a survey of 1,400 CIOs of companies with 100+ employees, 54% of them completely block employees from using social networking sites at work.

    Why? Because, depending on how you look at it, most corporations don’t believe employees should enjoy themselves at work or a lot of employees will abuse that access and waste boatloads of time at work.

    I think it’s a combination of both.

    According to the survey, which was done by Robert Half Techonology, only 10% of those surveyed let employees use social networks with no restrictions. The remaining 36% have some sort of restriction, like only allowing it to be used for business purposes. The actual results are as follows:

    • Prohibited completely – 54%
    • Permitted for business purposes only – 19%
    • Permitted for limited personal use – 16%
    • Permitted for any type of personal use – 10%

    I remember a discussion I had with a friend about whether his large corporate employer would start using social media as a company.

    “No, because we don’t want the secretaries updating their Facebook pages all day,” was his response.

    “But it’s more than that,” I said. “It’s the marketing department trying to reach your customers and end users. It’s promoting your product in the places where the people actually are, not in newspapers and cable TV advertising in every city in America.”

    “Yeah, but the secretaries will update their Facebook pages all day,” he said again.

    Ah, the old “if we let one person do it, we have to let everyone else do it” excuse. I hate that excuse.

    I understand that you’re going to have people who are going to abuse their privileges, but they thought the same thing about giving employees phones, email, and computers years ago. While some people will screw it up for everyone, you can deal with those people.

    Social media is becoming more and more prevalent, and regardless of what your company does/sells/produces, your customers are already on there. If you’re a government agency, your citizens are using social media for communication. If you’re a nonprofit, your donors and volunteers oare on social media.

    So why aren’t you?

    Sure, your secretaries may update their Facebook pages, but deal with that situation when it arises. Don’t screw up a good marketing tool for your sales and marketing people because you have staffers with work-life boundary issues.

    Try some of these solutions instead:

    • Give your marketing people access to launch any social media marketing or communication. Monitor the results and the time they spend on it. If you see abuse, shut it back down.
    • Anyone who handles emergency response should have immediate access to social networking tools and permission to use them as they see fit. Believe it or not, “playing” on Facebook and Twitter is actually useful when it comes to establishing credibility and building up followers and/or journalists. (On the other hand, playing Pirate Clan or Castle Age for hours does not constitute any kind of credibility building. Crisis communicators, don’t screw this one up here!)
    • Let your customer service have access to Twitter and show them how to use it. Frank Eliason — @ComcastCares — shook up the customer service and Twitter worlds when he dragged Comcast into the 21st century by creating a Twitter account for the beleaguered cable company. Read Twitter Marketing for Dummies on how to use Twitter for customer service. (Full disclosure/complete bragging: Even though my name is not on the cover, I co-wrote this book. It’s a long story for another blog post.)
    • Let several of your trusted employees use social media and use it to answer marketing and customer service issues on the different social networks, forums, etc. People are already talking about you online. Let some of your employees respond, answer questions, handle problems, thank, and maybe even defend your company online.
    PG
    About the Author: Erik Deckers
    Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

    The Downside of Geolocation in Social Media

    Google_LatitudeI was talking with an attorney who specializes in social media issues. She made a very interesting point about some of the downsides of different gelocation social media tools, such as Google Latitude or Brightkite.

    I recently joined Google Latitude, a tool that will find your location and throw it up for all of your friends to see. Brightkite works in a similar manner, allowing a user to broadcast his or her location to other Brightkite users or via Twitter.

    This is great if you’re a very sociable person and want all your friends, acquaintances, and even strangers to know where you are at all times (on the downside, if you’re the target of an extensive manhunt, this could work against you).

    You set up your account to automatically check your laptop, BlackBerry, or iPhone for your location and then beam it to Brightkite for everyone to see. Your Twitter client and other apps can also tap into your phone’s GPS function and update your location any time you send a tweet, search Google Maps, or even make a phone call. Then, if your friends want to find you, they know you’re at your favorite restaurant, coffee shop, or watering hole.

    But what about if you need to keep that information private, say, if you’re a salesperson who makes a lot of client calls?

    Now this previously helpful service may actually be hurting you.

    Let’s say you work in the poultry feeding equipment business (an industry I was intimately acquainted with for 10 years), and you visit Springdale, Arkansas. There’s only one company in Springdale of any importance to a poultry guy: Tyson Chicken.

    Your geo-location app service will helpfully update all your Twitter followers, Facebook friends, and other Brightkite/Latitude users that you’re in Springdale.

    “Oh look,” says your competitor upon seeing your tweet/status update/Latitude update. “Bob’s in Sprindgdale. I’ll bet he’s visiting Tyson. I think we need to pay them a visit next week.” (If you’re not following your competitor, you’re missing out on a wealth of information.)

    So your competitor shows up at Tyson with new pricing, swag, and other ways to win their business, or to at least beat you. Now you have to work twice as hard to overcome their sneakiness — assuming you even know they’ve been there.

    This doesn’t mean we’re saying you should not use geolocation services. Just like everything else with social media, be careful. Use your head, and know when it’s safe and prudent to give out personal or company information.

    • Fon’t give out information you don’t want your competitors to have — new patent, government approval on a product, client visits, etc.
    • If you’re going on vacation, don’t tell people you’re going.
    • Don’t set Brightkite or Latitude to automatically update your location; pick and choose when you update your location.
    • Don’t put too much information in your email autoresponder. Some people will put their entire itinerary into their auto response. We know one guy who used to get great information from competitors any time he emailed them.
    • Never tweet that you’re at your bank. You’ve just connected two dots: your identity and your financial institution.
    • Disable all the apps on your smart phone that use GPS, or at least set them up to manual update. Your Twitter client may tap into your phone’s GPS and tell everyone where you are. Most people are blissfully unaware that their cell phones are giving out this information.
    • Create a list of Thou Shalt Not topics for your company, office, or yourself. Don’t mention those things at all ever.
    PG
    About the Author: Erik Deckers
    Erik is the VP of Operations & Creative Services for Pro Blog Service. He has been blogging for more than nine years (even before it was called blogging), and has been a published writer for more than 20 years. He has written humor newspaper columns, business articles, stage plays, radio theatre plays, and is currently working on a novel. He helped write Twitter Marketing for Dummies, and frequently speaks on blogging and social media.

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